Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.
About the Opportunity
Machinify is seeking a detail‑oriented and knowledgeable Senior Payroll Analyst to play a critical role in the execution, analysis, and continuous improvement of payroll operations for a large, multi‑state workforce of 3,000+ employees. This role supports accurate, compliant, and timely payroll processing for both salaried and hourly employees, while serving as a key technical partner within the payroll function.
The Senior Payroll Analyst brings strong hands‑on payroll experience, deep compliance knowledge, and analytical capability to support payroll execution, resolve complex issues, and ensure payroll data integrity in a private equity–backed, growth‑oriented environment.
What You’ll Do
Payroll Processing & Execution:
- Execute and support bi‑weekly and semimonthly payroll processing for salaried and hourly employees across multiple states.
- Prepare and validate payroll inputs, including hours, earnings, deductions, and adjustments.
- Ensure accurate maintenance of employee payroll records and data within payroll and HR systems.
- Assist with off‑cycle payrolls, corrections, and manual calculations as needed.
Compliance & Accuracy:
- Support compliance with federal, state, and local payroll laws, wage and hour regulations, and multistate requirements.
- Assist with payroll tax activities, including reconciliations, filing support, and coordination with payroll tax vendors.
- Compile, track, and maintain prevailing wage documentation and reporting.
- Identify payroll discrepancies or variances, research root causes, and implement timely resolutions.
Analysis, Reconciliations & Reporting:
- Perform payroll reconciliations between payroll systems, general ledger, and related subsystems.
- Analyze payroll data to identify trends, errors, or opportunities for process improvement.
- Support payroll reporting needs for Finance, HR, and leadership.
- Assist with year‑end processes, including W‑2 reviews, audits, and payroll close activities.
Systems & Process Improvement:
- Assist with payroll system implementations, upgrades, and enhancements, including testing, parallel runs, and data validation.
- Support integrations between payroll, timekeeping, HRIS, and benefits systems.
Cross‑Functional Support:
- Partner with Human Resources and Accounting to ensure accurate payroll inputs, leave calculations, benefit deductions, and reconciliations.
- Provide clear, professional support to employees and managers regarding payroll questions and issues.
- Serve as a knowledgeable resource within the payroll team on complex payroll calculations and compliance matters.
- Top Medical/Dental/Vision offerings
- FSA/HSA
- Tuition reimbursement
- Competitive salary, 401(k) with company match
- Additional health and wellness benefits and perks
- Flexible and trusting environment where you’ll feel empowered to do your best work
Skills Required
- Hands-on payroll processing experience for salaried and hourly employees (bi-weekly and semimonthly)
- Deep knowledge of federal, state, and local payroll laws, wage and hour regulations, and multistate requirements
- Experience performing payroll reconciliations between payroll systems and the general ledger
- Experience with payroll tax activities including reconciliations, filing support, and coordination with payroll tax vendors
- Experience handling off-cycle payrolls, corrections, manual calculations, and year-end processes (W-2 reviews, audits)
- Ability to analyze payroll data, identify discrepancies, research root causes, and implement resolutions
- Experience supporting payroll system implementations, upgrades, testing, parallel runs, data validation, and integrations with timekeeping/HRIS/benefits systems
- Strong cross-functional collaboration and employee support skills with HR and Accounting
Machinify Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Machinify and has not been reviewed or approved by Machinify.
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Healthcare Strength — Health coverage is described as employer-paid for employees with additional support for dependents, alongside dental, vision, mental health, and FSA/HSA options. Listings consistently depict comprehensive medical benefits.
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Leave & Time Off Breadth — Policies include unlimited PTO, paid holidays and sick time, and a weekly no‑meetings day. These elements indicate broad time‑off access alongside flexible scheduling.
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Parental & Family Support — Inclusive paid parental leave is stated at 14 weeks for birth and non‑birth parents. Family benefits are prominently featured across public materials.
Machinify Insights
What We Do
Machinify is an AI start-up in the Healthcare space. Our software platform leverages the latest advances in machine learning, large language models, data analytics, and cloud processing to solve previously intractable problems in the healthcare industry impacting millions of lives.
Why Work With Us
We are a heavily cross-functional, collaborative diverse team working together to solve big problems that matter. If you are looking for an exciting environment where you'll be challenged to do the best work of your career, consider joining us!
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