Senior Payroll Analyst & Staff Accountant

Senior Payroll Analyst-Staff Accountant

Manufacturing Environment

Location: McHenry, IL
This is an on-site position in McHenry, IL
Salary: Starting at $90K

Position Summary of Senior Payroll Analyst-Staff Accountant

The Senior Payroll Analyst & Staff Accountant plays a critical role in supporting a manufacturing organization by ensuring accurate, compliant payroll operations for U.S. and Canadian employees while supporting plant-level accounting, cost controls, and financial close activities. This role partners closely with operations, HR, and third-party providers to maintain payroll accuracy, regulatory compliance, and strong financial controls in a fast-paced manufacturing environment.

What we offer our Senior Payroll Analyst-Staff Accountant

• Comprehensive benefits plan
• 401K with match
• Money Purchase Plan
• 16-week Paid Parental Leave
• Generous PTO package, including 14 paid holidays
• A great place to work!

Key Responsibilities of Senior Payroll Analyst-Staff Accountant

Payroll & Regulatory Compliance

• Manage and oversee end-to-end payroll processing for U.S. and Canadian employees, including hourly and salaried populations
• Serve as the primary point of contact for third-party payroll processors
• Support payroll tax filings, inquiries, and compliance at the federal, state, and local levels
• Manage state payroll reporting and year-end payroll requirements
• Coordinate and support annual Workers’ Compensation audits and related reporting

Manufacturing Accounting & Close Support

• Assist with monthly, quarterly, and year-end close processes in accordance with company and regulatory requirements
• Prepare and post recurring and non-recurring journal entries
• Perform balance sheet reconciliations with a strong focus on accuracy, audit readiness, and internal controls
• Maintain fixed asset records, including capitalization, depreciation, and asset disposals for plant equipment

Sales Tax & Indirect Tax

• Prepare and file sales and use tax returns
• Maintain tax exemption certificates and support tax audits
• Assist with additional indirect tax and compliance activities as needed

Accounts Payable & Vendor Management

• Process vendor invoices accurately and in accordance with purchasing and receiving controls
• Review weekly vendor payment runs for accuracy and proper authorization
• Resolve invoice discrepancies in coordination with procurement and plant operations
• Serve as backup for accounts payable processing to support business continuity

Cost Control & Operational Support

• Conduct expense report compliance audits and provide training to employees
• Maintain vendor master data in ERP systems
• Prepare and analyze monthly accounts payable and spend metrics to support cost control initiatives

Additional Responsibilities

• Administer corporate credit card programs
• Prepare and file annual 1099 reporting
• Perform customs duties reconciliation for imported materials or equipment
• Manage unclaimed property reporting
• Support internal and external audits, including SOX-related activities if applicable
• Assist with cross-functional projects and continuous improvement initiatives

Qualifications & Experience of Senior Payroll Analyst & Staff Accountant

Education

• Bachelor’s degree in Accounting, Finance, or a related field preferred
• Minimum of 3 years of experience in a staff accountant or similar accounting role
• Minimum of 3 years of payroll experience, preferably supporting hourly manufacturing workforces
• Experience in a manufacturing or distribution environment strongly preferred
• Solid understanding of accounts payable processes and internal controls
• At least 3 years of experience working with ERP systems (SAP preferred)
• Experience supporting multi-entity, multi-location, or global operations

Skills & Competencies

• Strong attention to detail and commitment to accuracy and compliance
• Ability to manage multiple priorities in a deadline-driven manufacturing environment
• Effective communication skills with the ability to work across plant, corporate, and leadership teams
• Strong analytical and problem-solving capabilities

Language & Reasoning Skills of Senior Payroll Analyst & Staff Accountant

• Ability to read, write, and communicate effectively in English
• Ability to apply logical reasoning to resolve practical accounting and payroll issues

Our employees are empowered to serve this purpose in a family-owned company that is growing rapidly around the world. We value intensive exchanges, diverse perspectives, and unbureaucratic decisions. You will have the opportunity to develop at an international level, and witness the direct impact your work has on our company’s success.
 

If you are interested in this opportunity, we are looking forward to receiving your application.
For this position we only consider direct applications - thank you for your understanding.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.

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