Senior Manager, Exhibit & Congress Planning

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

We are currently seeking a dynamic, highly motivated, and experienced Senior Manager, Exhibit & Congress Planning. The Senior Manager, Exhibit & Congress Planning will lead the strategy and implementation of US Commercial Congresses and other type of engagements. The position will collaborate with various cross functional partners to ensure meeting objectives, messaging and outcomes are clearly defined and measurable along with ensuring flawless logistical execution.

 

Essential Duties and Responsibilities

• Strong leadership skills with an ability to set a vision, to lead change, and mentor other employees on strategic planning and all aspects of event management to include logistics, project, and program management.

• Collaborate with cross-functional partners to ensure timely decisions and alignment, ensuring congress strategy and objectives are met.

• Successfully partner with Legal, Business Conduct, Finance, and other cross functional partners to ensure all congress engagements are compliant according to pharma guidelines.

• Lead the planning and coordination of commercial events at congresses encompassing exhibits, sponsorships, ancillary meetings, advisory boards, etc.

• Implement congress strategy, recommending platforms and building systems, defining measures of success, and recommending appropriate congresses to execute in person or virtually to meet business objectives and ensure business fiscal responsibility.

• Communicate with Commercial Leadership and business partners to ensure congress strategy and objectives are clearly defined and logistics are planned accordingly.

• Collaborates with the businesses on the development of congress plans, communications, and execution of programs.

• Own the management of external congress planning agencies and vendors. To include defining scope and service level agreements (SLA), vendor Identification, selection, onboarding, and performance management.

• Establish timelines and enforce deadlines to ensure efficient planning and execution.

• Create and analyze attendee feedback surveys and lead post-program debriefs to improve the congress experience.

• Evaluate process standard operating procedures and recommend improvements to ensure the highest level of operational efficiency for the department.

• Responsible for forecasting, negotiating, and reconciling all congress related expenses at the event level and within respective workstream.

• Foster strong working relationship with relevant industry professional organizations to maintain industry standards for Gilead Sciences.

 

Core Competencies

• Highly organized, proactively identifies and surfaces conflicting resourcing priorities.

• Strong leadership skills with the ability to separate facts from assumptions and false inferences, synthesizes multiple data sets and arrives at conclusions to highly complex problems where little precedent may exist.

• Must have a strong executive presence with ability to command respect through exercise of sound business judgment and clear decision-making.

• Must be skilled at navigating a matrix organization and collaborating effectively with a broad range of stakeholders to include executive leadership.

• Excellent management skills to be able to conduct training, performance management, planning, prioritization, objective setting, recruitment and selection, meeting and events management and plan execution.

• Highly adaptable and able to handle evolving business priorities.

• Ability to demonstrate flexibility and embrace change in a rapidly growing environment.

• Strive for continuous improvement and embrace innovative ideas in daily work.

• Demonstrate coaching skill to develop team.

• Thought leader with track record to formulate and integrate functional strategies with corporate objectives and translate them into actionable deliverables.

• High degree of organizational awareness, ability to connect the dots to understand all the interdependency and big picture.

• US experience required; prior regional or global experience preferred.

• Ability to travel approximately 25% of time, domestically.

• This role is Foster City based with three days in the office (T, W, Th)

 

Basic Qualifications:

• PhD with 2 years of relevant experience

• MS/MA or MBA with 6+ years of relevant experience

• BS/BA with 8+ years of relevant experience

 

Preferred Qualifications:

• Ability to interact at all levels of organization.

• Strong experience in meeting and events planning and/or operations.

• Experience in congresses within virtual environment.

• Demonstrated experience managing meeting and event planning and vendors.

• Management experience leading and developing a high performing team.

• Strong communication and analytical skills are required.

• Must have strong verbal, written, and interpersonal skills to interact with, focus, resolve conflict, and drive consensus among cross-functional teams.

• Strong platform skills (i.e. speaking, executive presence during presentations)

• Ability to work with and coordinate demands from multiple internal stakeholders.

• Pharma/biotech industry experience with a Certified Meeting Professional (CMP), Certificate in Meeting Management (CMM), and/or Certified Trade Show Marketer (CTSM) Certification preferred.

• Experience / Strong understanding of Pharma Guidelines, Sunshine Act Reporting as well as Regulatory and Compliance Guidelines preferred.

 

The salary range for this position is: $146,540.00 - $189,640.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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