Senior Manager - College of Arts and Sciences Operations

TITLE

Senior Manager, College of Arts and Sciences Operations

JOB SUMMARY 

Performs responsible work in managing the day-to-day operations and strategic projects of the College. This position requires a high level of initiative, judgment, and independent critical thinking in order to handle a variety of complex decisions and administrative responsibilities. This position requires exceptional organizational abilities, attention to detail, and time management skills.  An individual in this position has the capacity to work independently while also collaborating effectively with teams and executives. Work is performed under moderate direction and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

ORGANIZATIONAL RELATIONSHIPS

Reports to:  Dean, College of Arts and Sciences with indirect reporting to College of Arts and Sciences Associate Deans 

Supervises: Business Manager

ESSENTIAL DUTIES - May include, but not limited to the following:

• Oversees administrative operations.

• Handles confidential correspondence and sensitive matters, including personnel files.

• Oversees the work of administrative staff in the college with department budgets, payroll entry, credentialing, and faculty searches by holding workshops and meetings where needed.

• Interprets policies and procedures to faculty, administrators, staff, and students.

• Cultivates relationships with, and coordinates communication with, other University offices and external constituents.

• Manages budgets and monitors expenditures.

• Oversees the budgets and funding for College initiatives, including but not limited to new programs, CAS faculty summer research grants, CAS Faculty Fellows, CAS student group awards, and other initiatives in line with the College’s strategic plan.

• Supports and assists College academic component administrators, division heads, and staff as necessary.

• Manages college-wide procedures and processes such as faculty searches, payroll entry, HEF awards, promotion and tenure, credentialing, onboarding of staff and faculty as it pertains to each department.

• Coordinate meetings with college staff to foster an exchange of ideas and provide cross-team learning opportunities.

• Disseminate information from attendance at university meetings such as the Provost’s senior support meetings and the campus operations group to the College updated or changed procedures and processes.

• Compiles and analyzes data and prepares reports for senior management.
• Assist with college-wide faculty and staff information such as payroll, merit, inequity, promotion and tenure. 
• Assess and analyze department budgets to optimize funding use and insure correct accounts are being used for the purpose intended.

• Fills in for vacant staff positions in the college where needed.

• Approves all ICP, assignment, faculty search requests for the dean’s office through Oracle Cloud and serves as Hiring Manager on our College’s department searches as needed.

• Manages listservs for our College.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION 

Bachelor’s degree or extensive experience, depth of knowledge, and some college. 

EXPERIENCE

A minimum of eight years of progressively responsible experience in a senior level administrative assistant role or related capacity. 

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Comprehensive understanding of office practices and methods.

• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to communicate effectively orally, by phone, in person, and in writing.

• Ability to represent the department and University in a friendly, courteous, and professional manner.

• Working knowledge of all Microsoft Office and Google products.  Oracle Cloud experience a plus.

• Ability to use a personal computer and other office equipment, including related university software and email. 

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.