The Role
Manage office administration, IT troubleshooting, infrastructure coordination, vendor relationships, procurement, ISO documentation, audits, and employee IT asset lifecycles. The role supports onboarding and offboarding, workstation and access provisioning, inventory tracking, service contracts, compliance records, and administrative reporting while providing leadership support and coordinating office operations.
Summary Generated by Built In
About Vecmocon:
Vecmocon incubated at IIT Delhi in 2016. We are a complete tech stack ecosystem to make electric vehicles intelligent, safer & smoother to drive. We specialize in providing OEMs with high-quality, locally manufactured components for electric vehicles, including Battery Management Systems (BMS), chargers, vehicle intelligence module, FOTA, software diagnostics etc.
Our products adhere to the AIS-156 standards and are trusted by industry leaders. We are a passionate team with capable and empathetic leadership, a great working environment, and collaborative team culture.
Role OverviewWe are seeking a proactive and detail-oriented to manage day-to-day office operations, IT coordination, ISO documentation, vendor management, and employee asset lifecycle management.
The ideal candidate will have hands-on IT troubleshooting experience along with strong administrative coordination skills and exposure to ISO audit processes.
Key Responsibilities1. Office Administration & Operations- Oversee daily office operations to ensure smooth workflow and efficiency.
- Act as a liaison between administration and various departments.
- Maintain office infrastructure, seating plans, utilities, and facility management.
- Ensure compliance with company policies, safety standards, and administrative guidelines.
- Maintain documentation, records, and MIS reports related to administration.
- Provide basic IT troubleshooting support (hardware, software, email, printers, networking issues).
- Coordinate with IT vendors for system upgrades, maintenance, and AMC tracking.
- Maintain inventory of laptops, desktops, networking devices, and peripherals.
- Ensure smooth functioning of office software, systems, and collaboration tools.
- Support implementation and maintenance of technology solutions for administrative tasks.
- Support employee onboarding by preparing workstations and allocating IT assets before Day 1.
- Coordinate email creation, system access, and software provisioning with relevant stakeholders.
- Maintain asset allocation records and tracking sheets.
- Manage employee offboarding by ensuring timely retrieval of assets and system access deactivation.
- Coordinate asset clearance as part of the Full & Final (FNF) settlement process.
- Maintain proper documentation of asset handover and return.
- Track asset lifecycle including repairs, upgrades, and replacements.
- Coordinate with vendors and service providers for office infrastructure and IT requirements.
- Handle procurement of office supplies, IT equipment, and consumables.
- Ensure cost-effective purchasing and vendor negotiations.
- Monitor service contracts, AMCs, and renewals.
- Assist in ISO documentation and compliance maintenance.
- Support internal and external ISO audits by ensuring documentation readiness.
- Maintain SOPs, process documents, and compliance records.
- Track corrective and preventive actions (CAPA) post audits.
- Ensure adherence to organizational and regulatory standards.
- Provide administrative support to leadership and team members.
- Assist in organizing meetings, office events, and employee engagement initiatives.
- Maintain accurate documentation and reporting systems.
- 1–2 years of hands-on IT troubleshooting experience.
- Strong understanding of office systems and administrative operations.
- Knowledge of ISO audit processes and documentation control.
- Strong written and verbal communication skills.
- Excellent decision-making and problem-solving abilities.
- Strong organizational and multitasking skills.
- Ability to manage priorities and take ownership of tasks.
- Proficiency in MS Office Suite and Google Workspace.
- Familiarity with HRMS/ERP systems (preferred).
- High level of accountability and attention to detail.
- Bachelor’s degree in Business Administration, Information Technology, or related field.
- 4-6 years of proven experience in Administration & IT Support.
- Experience in handling IT assets and onboarding/offboarding coordination.
- Exposure to ISO certification processes (preferred).
Skills Required
- Bachelor's degree in Business Administration, Information Technology, or a related field
- 4-6 years of experience in administration and IT support
- 1-2 years of hands-on IT troubleshooting experience
- Experience handling IT assets and onboarding/offboarding coordination
- Knowledge of office systems and administrative operations
- Strong written and verbal communication skills
- Decision-making and problem-solving abilities
- Organizational and multitasking skills
- Proficiency in Microsoft Office Suite and Google Workspace
- Knowledge of ISO audit processes and documentation control
- Exposure to ISO certification processes
- Familiarity with HRMS or ERP systems
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The Company
What We Do
About Us : Vecmocon Technologies is a DeepTech startup working in sustainable and clean mobility. Founded by IIT Kanpur, IIT Delhi and ISB alumni Vecmocon is building ecosystem to strengthen electric mobility & clean energy revolution.
