Sr. HR Executive
At Ipsos, our passionately curious experts not only provide the most precise measurement, but shape it to provide True Understanding of Society, Markets and People.
To do this we use the best of science, technology and know-how and apply the principles of security, simplicity, speed and substance to everything we do.
So that our clients can act faster, smarter and bolder.
ROLE & RESPONSIBILITIES
To drive operational excellence across Ipsos Singapore's HR function, ensuring efficient and effective execution of daily HR activities, with strong emphasis on data analysis to generate actionable HR insights.
Internal HRIS System (iTalent)
- Ensure timely update of data in Oracle Based HRIS , i.e., meets local/global timelines. Ensuring all employee records are updated and accurate at all times.
- Supports in record keeping of total headcount, attrition and payroll reports (Singapore along with the Hubs)
- Generates monthly/ad hoc reports along with analysis using iTalent reports
- Custodian of the Onboarding and Offboarding process via iTalent
Insurance
- Responsible for reporting and management of monthly/ad hoc adjustments to the service provider
- Responsible for submission of staff claims to service provider as and when required
Leaves
- Responsible for reporting and management of monthly/ad hoc adjustments of staff records
- Publishing the Public Holiday list and updating them in the leave portal
- Responsible for creating and sending out engaging and timely holiday greetings
Recruitment
- Responsible for end-to-end recruitment of junior to mid level positions
- Liaise with recruitment agencies, LinkedIn or other job boards to place recruitment advertisements as and when required
- Supports the team with other recruitment activities e.g. career fairs, campus, new recruitment processes, automation projects etc.
Work Passes
- Responsible for monitoring and management of monthly/ad hoc work passes (EP, S Pass) applications and renewals
- Keeps the team up-to date with information on new/changes in regulations/requirements published by MOM
- Submits required MOM survey records
Trainings
- Assisting the team in organizing and coordinating training-related activities. This includes sending out training session invites and acting as a point of contact for staff regarding training.
- Keeping track of mandatory training completion, such as InfoSec, Data Security, AI, and Code of Conduct.
- Maintaining learning records and dashboards
HR Administration & Documentation
- Preparing general HR correspondence, including verification, visa, and reference letters for staff.
- Assisting with designing and updating new and existing HR-related forms, such as: New Joiner Checklist, Exit Checklist, Interview Evaluation Forms, Probation or Extension Forms etc.
- Responsible for drafting and circulating HR memos to all staff
- Managing birthday and work anniversary updates
- Driving participation in organizational initiatives like Pulse, performance reviews, new trainings, offsites, townhalls etc.
- Custodian of monthly inputs required by Finance in regard to payroll, leaves, transfers and exits
HR Data Management & Reporting
- Budgeting - Maintaining the HR budget and the annual budget file for business teams.
- Compensation - Managing the compensation file (checks and balances) and issuing compensation letters.
- Managing promotion announcements
- Reporting & Dashboards: Creating and maintaining HR monthly dashboards.
Backup Support
- Providing backup support to the team in the absence of team member(s)
COMPETENCIES
- Eye for Detail and Accuracy
- Time Management
- Excellent administration skills
- Excellent Excel & PowerPoint skills
- Good communication skills
- Client Focus
- Teamwork
- Agility
- Accountability
PRE REQUISITES
Qualifications:
- Minimum HR or Business Administration diploma
- At least 2or3Year(s) of work experience in Human Resources is required for this position.
- Shared Services/Operations background is ideal
IPSOS VALUES
- Integrity
- Curiosity
- Collaboration
- Client First
- Entrepreneurial Spirit
WHAT WILL HELP YOU SUCCEED?
- Work Ethics and Ownership
- Hunger to Learn
- Resilience
- Positive Attitude
- Creativity
Skills Required
- Minimum diploma in Human Resources or Business Administration
- At least 2 to 3 years of work experience in Human Resources
- Shared Services or HR Operations background
- Excellent Microsoft Excel and PowerPoint skills
- Good communication skills
- Strong administration skills and attention to detail
Ipsos Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Ipsos and has not been reviewed or approved by Ipsos.
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Leave & Time Off Breadth — Time-off policies include generous vacation allowances, paid sick time, volunteer days, Summer Fridays, and an extra birthday day in some regions. Allowances in some markets increase with tenure and include options to buy or sell holiday time.
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Healthcare Strength — Health coverage spans multiple medical plans, dental and vision care, an Employee Assistance Program, and employer-funded income protection and life assurance in certain regions. Private medical coverage is offered for some levels, alongside mental health support resources.
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Parental & Family Support — Paid parental leave is available across regions, with multi-month options and equal maternity and paternity leave in the UK. Flexible working approaches and family-friendly policies are emphasized.
Ipsos Insights
What We Do
In our world of rapid change, the need for reliable information to make confident decisions has never been greater. At Ipsos we believe our clients need more than a data supplier, they need a partner who can produce accurate and relevant information and turn it into actionable truth. This is why our passionately curious experts not only provide the most precise measurement, but shape it to provide True Understanding of Society, Markets and People. To do this we use the best of science, technology and know-how and apply the principles of security, simplicity, speed and substance to everything we do. So that our clients can act faster, smarter and bolder. Ultimately, success comes down to a simple truth: YOU ACT BETTER WHEN YOU ARE SURE First listed on the Paris Stock Exchange: July 1, 1999 Total revenues in 2019: 2,003.3 million euros
