Senior Executive - HR

Job Description: Payroll Executive

Position Title - Payroll Executive

Department - Human Resources (HR) / Payroll Operations

Location – Kolkata HQ

Reporting To – To be decided

Job Summary

We are seeking a detail-oriented and highly proficient Payroll Executive with strong expertise in Excel-based payroll processing and experience working on payroll software such as Oracle HCM/Payroll, Oracle Fusion, SAP SuccessFactors (SF), or similar HRMS platforms. The incumbent will be responsible for end-to-end payroll administration, payroll validations, statutory compliance, MIS reporting, and ensuring accurate and timely salary processing.

Key Responsibilities

Payroll Processing

• Process monthly payroll accurately and within defined timelines.
• Manage end-to-end payroll inputs including attendance, leave records, overtime, incentives, reimbursements, deductions, and full & final settlements.
• Perform payroll calculations manually in Excel and validate system-generated outputs.
• Reconcile payroll data and identify discrepancies before salary release.
• Coordinate with HR, Finance, and business teams for timely collection and validation of payroll inputs.

Excel-Based Payroll Management

• Develop and maintain payroll worksheets, salary calculators, and reconciliation templates.
• Perform complex payroll calculations using advanced Excel functions such as: 
  • VLOOKUP/XLOOKUP
  • INDEX-MATCH
  • IF, SUMIFS, COUNTIFS
  • Pivot Tables
  • Conditional Formatting
  • Data Validation
  • Payroll Reconciliation Models
  • Generate payroll-related MIS reports and dashboards.

Payroll System Administration

• Process payroll transactions in Oracle, SuccessFactors, or any payroll software.
• Update employee master data and salary revisions in the payroll system.
• Validate payroll outputs between Excel calculations and system-generated reports.
• Support system testing during payroll, statutory, or process changes.

Statutory Compliance

• Ensure compliance with PF, ESI, PT, TDS, Labour Welfare Fund, and other applicable statutory requirements.
• Coordinate statutory filings and maintain payroll records for audits.
• Prepare required reports for internal and external audits.

Employee Support

• Address employee payroll queries related to salary, tax, deductions, and reimbursements.
• Issue salary certificates, income statements, and other payroll-related documents.
• Support year-end tax declarations and tax computation processes.

Reporting & Analytics

• Prepare monthly payroll MIS and headcount reports.
• Reconcile payroll costs with finance records.
• Support management with payroll analytics and data reporting.

Required Qualifications

• Graduate in Commerce, Finance, Business Administration, or related discipline.
• Diploma/Certification in Payroll Management will be an added advantage.
• 3-5 years of experience in payroll processing and payroll administration.

Mandatory Technical Skills

• Strong hands-on experience in Excel-based payroll processing.
• Advanced proficiency in MS Excel.
• Experience in payroll processing through Oracle Payroll, Oracle Fusion, SAP SuccessFactors, or similar HRMS/Payroll systems.
• Knowledge of payroll reconciliation and salary validation processes.

Preferred

• Experience in handling payroll for medium to large employee populations.
• Working knowledge of labour laws, PF, ESI, PT, Gratuity, Bonus, and Income Tax provisions.
• Exposure to HRMS implementation or payroll migration projects.

Key Competencies

• High attention to detail and numerical accuracy.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality of employee data.
• Excellent communication and stakeholder management skills.
• Strong ownership and ability to work under strict payroll timelines.
• Good organizational and time management skills.

Preferred Candidate Profile

• Proven experience in preparing and processing payroll independently through Excel calculations.
• Hands-on experience in validating payroll outputs between Excel models and Oracle/SuccessFactors payroll systems.
• Strong understanding of payroll compliance, reconciliations, and reporting.
• Comfortable working in a fast-paced and deadline-driven environment.

Experience: 3-5 Years
Employment Type: Full-time
Industry Preference: Manufacturing, Automotive, Retail, Engineering, or High-Growth Organizations and has expertise for handling 2500 HC payroll.