Executive-Commercial Operations

Key Responsibilities

• Create Purchase Requisitions (PRs) in SAP in a timely and accurate manner.
• Coordinate with internal stakeholders to ensure timely issuance of Purchase Orders (POs).
• Track PR–PO lifecycle to avoid procurement delays.
• Coordinate with the commercial team to monitor rental agreements and renewals.
• Track rental-related PRs and POs and ensure timely submission to landlords.
• Ensure rental invoices are processed and payments are completed within agreed timelines to avoid penalties.
• Assist in preparation of the Annual Operating Plan (AOP) and budget for FY 2025–2026.
• Provide justifications, variance explanations, and responses to finance team queries.
• Maintain a comprehensive invoice tracker for all vendors.
• Ensure accurate documentation and timely coordination with finance for vendor payments.
• Prepare and maintain monthly cash flow statements.
• Support month-end closing activities including SRN/GRN booking, provisions, and accruals
• Coordinate with the finance team to ensure timely payment of vendor invoices.
• Track and follow up on utility payments including electricity and telephone bills.
• Process invoices accurately through vendor portals and SAP MIGO.
• Coordinate with finance to resolve invoice discrepancies and queries.
• Ensure closure of invoice issues within defined timelines to prevent payment delays.
• Liaise with vendors to resolve issues related to invoice uploading and portal access.
• Ensure smooth functioning of vendor portals by addressing vendor concerns promptly.

Preferred Education and Experience

• Knowledge of SAP (PR, PO, MIGO, SRN/GRN).
• Strong understanding of procurement, invoice processing, and vendor management.
• Basic to intermediate knowledge of budgeting, cash flow, and financial operations.
• Strong coordination, follow-up, and stakeholder management skills.
• Attention to detail and ability to meet tight deadlines.
• Good communication and documentation skills.
• MBA/PG Diploma/ Graduate in commerce, Finance, Accounting or Business Administration or Supply Chain.
• 2–5 years of experience in finance operations, procurement support, or accounts payable roles.
• SAP (MM & FI modules preferred)
• Vendor portals
• MS Excel (tracking, reporting, budgeting)