Who We Are:
AI is the new electricity: Just as electricity transformed numerous industries starting 100 years ago, AI is now poised to do the same. AI Fund is a startup studio building new AI companies from the ground up. Our companies bridge AI technology and applications, focusing on industries and problems that we believe move the world forward. Founded by Dr. Andrew Ng (Ai Fund’s Managing General Partner), our team merges a deep understanding of AI technology with a proven ability to start new ventures. We have a unique business model that prepares founding members of a portfolio company with technical validation of the idea, experienced back office operational support, and our team’s AI know-how as well as connections within the AI community. This is an excellent opportunity for you to get in on the ground floor of an exciting AI Venture Firm and through it, grow its portfolio.
Reporting to Andrew Ng's Chief of Staff, as the Senior Executive Assistant, you will work in close partnership with the Chief of Staff to ensure Andrew is fully and seamlessly supported across his ecosystem of organizations, including AI Fund, DeepLearning.AI, and AI Aspire. Your support will also extend to various responsibilities across AI Fund's portfolio companies and the public companies where Andrew holds a board position, such as Coursera and Amazon. While this position is hired under AI Fund, its support spans all of Andrew Ng’s companies. The Chief of Staff sets priorities and direction; you will own and execute the day-to-day logistics that keep Andrew’s schedule, communications, and commitments running smoothly.
Day to day, you will handle a wide variety of office, operations, and administrative tasks, including calendar management, travel arrangements, and event planning. The ideal candidate is an energetic professional who doesn't mind wearing multiple hats and must be flexible, well-organized, and able to work both independently and in close coordination with the Chief of Staff.
Responsibilities Include:
Proactively manage Andrew's calendar by prioritizing and scheduling meetings with internal and external stakeholders, ensuring optimal time management and efficiency across all of his companies and board commitments.
Anticipate conflicts, provide strategic recommendations, and ensure Andrew is well-prepared with the necessary context and briefing materials for each engagement. Track action items and ensure timely follow-ups.
Arrange business travel arrangements for Andrew, and other staff members as needed. Plan and help with logistics for a variety of events for AI Fund and its ecosystem companies.
Submit monthly expense reports for reimbursement or upload receipts for Andrew.
Project Manage the Letter of Recommendation Process: Track incoming recommendation requests and deadlines, edit drafts, coordinate reviews with the Chief of Staff and Andrew for final approval, and submit letters of recommendation. (Stanford applications, Immigration-based Talent visa applications for ecosystem partners, etc.)
Support Andrew’s Chief of Staff in driving the logistics and communications for the Andrew’s Speaking engagements/conferences and ensure seamless coordination with event organizers and execution.
Support Andrew's responsibilities as a board member of public companies such as Coursera and Amazon, including preparing for board meetings, coordinating related scheduling and travel, and managing associated documentation and follow-ups.
Prepare/assist with presentations, reports, and other documentation needed by Andrew.
Voicemail box follow-up.
Support COO and Operations Manager on miscellaneous operational and administrative matters.
Requirements For The Role Include:
Bachelor's Degree in Business Administration, or related fields.
A minimum of 5 years of experience in administrative roles is required, with a strong preference for experience supporting C-Suite executives.
Strong organizational skills that reflect the ability to own and manage complex calendars, prioritize multiple tasks seamlessly with excellent attention to detail.
Some experience in Marketing, Communications, or Event Management is preferred to effectively coordinate speaking engagements, conferences, and external communications.
Strong written and verbal English communication and interpersonal skills, with the ability to draft, edit, and proofread executive-level materials.
Strong problem-solving skills and ability to anticipate needs, prioritize tasks efficiently, proactively resolve issues, and adapt in a fast-paced environment.
Demonstrated ability to use good judgment and discretion in handling confidential and sensitive information.
Highly resourceful team player, with the ability to work independently and ask relevant questions to do one’s job effectively.
Demonstrated ability to meet deadlines in a fast-paced environment.
High level of responsiveness and adaptability – Ability to support a dynamic executive with a fast-paced schedule (including across multiple time zones when he travels). While work-life balance is respected, the role requires proactive communication and timely execution to ensure priorities are managed effectively.
Proficiency in office software, project management and collaboration tools (e.g., Google Workspace, Microsoft 365, Asana, Slack, Zoom) along with genuine fluency in AI tools (e.g., ChatGPT, Claude, Gemini) and a habit of using them to work faster and smarter. A natural curiosity and willingness to adopt new technologies as they emerge.
Skills Required
- Bachelor's degree in Business Administration or related field
- Minimum of 5 years in administrative roles
- Experience supporting C-suite executives
- Strong organizational skills and ability to manage complex calendars
- Experience coordinating travel and event logistics
- Strong written and verbal English communication, editing and proofreading executive materials
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Google Workspace, Microsoft 365, Asana, Slack, and Zoom
- Fluency and regular use of AI tools (e.g., ChatGPT, Claude, Gemini) to improve productivity
- Ability to prioritize, meet deadlines, adapt across time zones, and follow up on action items
- Some experience in Marketing, Communications, or Event Management
AI Fund Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AI Fund and has not been reviewed or approved by AI Fund.
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Healthcare Strength — Health coverage is portrayed as strong with great healthcare and dental coverage, plus vision insurance, long-term disability, and life insurance. Feedback suggests this aligns with tech-standard benefits for US roles at a small venture studio.
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Retirement Support — Retirement benefits include a 401(k) plan with employer match for US employees. Feedback suggests this forms part of a competitive total package for fund roles.
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Parental & Family Support — Family support includes fully paid parental leave for applicable roles. Feedback suggests this is a standout benefit for an organization of this size.
AI Fund Insights
What We Do
Who is AI Fund? We are a team of AI pioneers, proven entrepreneurs, seasoned operators, and venture capitalists that collaborates with leading entrepreneurs to solve big challenges using artificial intelligence. Founded in 2017 by Dr. Andrew Ng, AI Fund is backed with $176 million in capital by some of the leading VC firms and investors, including NEA, Sequoia, and Greylock. How Are We Different? We work with entrepreneurs during their startup’s most critical and risky phase, from 0 to 1. At the earliest stages, your company strategy is still being formed, and you’re still on the path to demonstrating your idea’s full potential – this is a reality we understand. This is the period when decisions on product strategy, market fit, and team are most critical, moving fast and fixing parts of your business when you have limited resources is a challenge. We believe the best way to help entrepreneurs is by providing our time, expertise, and resources to help flesh out these key strategic decisions. Making the right decisions at the right time can often make the difference. We are here to improve these dynamics, at a time when the help matters the most. Why Work With AI Fund? Getting a startup from idea to Series A funding is not easy. We’ve been there and understand the challenges you must overcome. Whether you desire limited help and just want access to our unique ecosystems of AI experts and entrepreneurs or you would like our full support, we are interested in the opportunity to help in your success. We are flexible in how we work with companies, but ultimately, we are here to maximize your chance of success and accelerate getting your company to market. We provide the capital, expertise, and resources to accelerate the work required to minimize risks in your startup, help you rise above the noise, and make your company more attractive to new investors.
