Job Description
We are seeking a highly skilled Senior Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.
What does this role involve?
- Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination,
- Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy,
- Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings,
- Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives,
- Draft, review, and manage executive-level communications such as emails, reports, and presentations,
- Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions,
- Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met,
- Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda,
- Provide administrative support for company-wide initiatives, events, and strategic planning,
- Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability.
What we offer:
- Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools
- A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
- Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise
- Training budget and an internal educational platform, MindUp (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)
What are we looking for:
- Minimum of 4 years of experience supporting Executive Members, preferably in an international environment,
- Proven experience in e-commerce, marketplace, or operations is a plus
- Strong communication, presentation, and interpersonal skills,
- High level analytical skills and experience with data collection and analysis,
- Ability to communicate openly, motivate others, and gain the respect of stakeholders and colleagues while fostering collaboration,
- Excellent interpersonal and communication skills, with an appreciation for diverse personalities, perspectives, and culture,
- English level min C.1
Send in your CV in English and see why it is #dobrzetubyć (#goodtobehere)
What We Do
Allegro is the most popular shopping platform in Poland and the largest e-commerce platform of European origin. We operate a marketplace model which means that customers can buy whatever they need from over 135,000 merchants, who can list an unlimited number of offers on our platform. We offer products in all key categories including Automotive, Fashion, Home&Garden, Electronics, Books and Collectibles, Kids or Health and Beauty. Each month, 22 million customers visit our platform, which is equivalent to almost 80% of all Internet users in Poland. They can choose from over 250m offers at the most attractive prices with maximum convenience including fast and free deliveries under the Allegro Smart! programme, modern financial services (Allegro Pay), as well as Poland’s widest 50k pickup points network. In 2019 we celebrated the 20th anniversary of Allegro in Poland. For over two decades, we have been serving consumers and promoting the idea of entrepreneurship in one of the most innovative areas of the economy. We have come a long way from an auction site for private individuals looking for a modern alternative to their local flea market. Today, we are a vibrant international marketplace platform for professional sellers and a must-have sales channel for top international brands and retailers. We currently employ more than 7000 employees and each of us ranks among the best experts in their field. Whether it’s in Technology, Customer Experience, Commerce, Delivery Experience or many other teams, we’re all proud to say that Allegro employs the best people on the market and all of us are ready to admit that it’s #goodtobehere.
