We are seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables.
This role requires a highly organized individual with strong attention to detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.
Key Responsibilities
- Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
- Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
- Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
- Maintain accurate document registers and project records within document management systems.
- Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
- Support project teams with document control procedures, workflows, and best practices.
- Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
- Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
- Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
- Assist with onboarding and mentoring junior document controllers.
- Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
- Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
- Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
- Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.
Required Qualifications
- Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
- Strong understanding of document control principles, revision management, and records management practices.
- Experience supporting large multidisciplinary engineering or construction projects.
- Advanced proficiency with Microsoft Office Suite, particularly Excel.
- Excellent organizational, communication, and time management skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong attention to detail and commitment to accuracy and consistency.
Preferred Qualifications
Experience with one or more of the following systems:
- Aconex
- Autodesk Construction Cloud
- SharePoint
- Procore
- ProjectWise
- Bluebeam Revu / Bluebeam Studio
- e-Builder
Key Competencies
- Leadership and mentoring
- Problem solving and critical thinking
- Customer service orientation
- Collaboration and teamwork
- Process improvement mindset
- Ability to work independently with minimal supervision
- Strong written and verbal communication skills
Communities everywhere share the need for clean water. And as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
About the TeamSkills Required
- Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries
- Strong understanding of document control principles, revision management, and records management practices
- Experience supporting large multidisciplinary engineering or construction projects
- Advanced proficiency with Microsoft Office Suite, particularly Excel
- Excellent organizational, communication, and time management skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong attention to detail and commitment to accuracy and consistency
- Experience with Aconex
- Experience with Autodesk Construction Cloud
- Experience with SharePoint
- Experience with Procore
- Experience with ProjectWise
- Experience with Bluebeam Revu / Bluebeam Studio
- Experience with e-Builder
What We Do
We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. The Stantec community unites approximately 22,000 employees working in over 350 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy and resource, environmental, and infrastructure projects to life. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. Our local strength, knowledge, and relationships, coupled with our world-class expertise, have allowed us to go anywhere to meet our clients' needs in more creative and personalized ways. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe.
