At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Senior Contracting Assistant to join our UniQue team.
- Manage all contractual matters related to both competitive and sole-source procurement processes, including drafting, coordinating, and releasing solicitations, evaluating bids, engaging with bidders, and awarding contracts in accordance with the Institution’s procurement regulations.
- Coordinate and liaise with contractors to ensure compliance with contract terms and timely performance of contractual obligations.
- Perform contract administration tasks, including processing amendments and contract modifications.
- Review business cases, assessing requirements, potential benefits, and available procurement options to determine appropriate procurement routes (e.g., open market or collaborative frameworks).
- Investigate, resolve, or escalate procurement-related issues and challenges.
- Support internal stakeholders with procurement-related inquiries and ensure adherence to best practices.
- Contribute high-quality and timely inputs for procurement and acquisition reporting.
- Keep the Line Manager informed of emerging issues, concerns, and risks related to procurement activities.
What will you be bringing to the team?
- 3 years of higher education after secondary school with a minimum of 2 years in a related field.
- Strong knowledge of procurement processes, including monitoring and maintaining financial records to ensure compliance and audit readiness.
- Proficiency in utilizing appropriate procurement methodologies and best practices.
- Experience in using automated data processing tools to streamline procurement activities.
- Advanced proficiency in spreadsheet and word processing tools.
- Proven ability to communicate effectively, both orally and in writing, with internal and external stakeholders.
- Experience managing high-value, high-volume, and high-speed framework contracts for services.
- Familiarity with output- and performance-based contracts, including reviewing Statements of Work and providing procurement-related advice.
Desirable:
- Knowledge of international policies, regulations, and procedures, particularly in procurement, as well as in personnel, contracting, and finance.
- Prior experience working in a multinational or intergovernmental environment.
At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at for more information.
Similar Jobs
What We Do
Uni Systems, a member of Quest Group, has been a reliable ICT partner to companies and organizations in the European market for over 60 years. We are the first IT company founded in Greece, in 1964, and we have been supporting our clients ever since. Trusting customers, extensive solutions offering, strong partnerships and experienced people, those are the main grounds for Uni Systems’ rapid expansion of operations across geographies and industries.
With more than 1450 specialized ICT professionals, established presence in more than 20 countries, and branches and subsidiaries in the heart of the European Union (Athens, Barcelona, Brussels, Bucharest, Luxembourg and Milan), we are effectively addressing the needs of European and International organizations and institutions and delivering value-added integrated solutions to our customers.
Through our strong industrial vertical expertise, supported by the range of our horizontal solutions, we hold a substantial and successful track record in the delivery and implementation of large-scale, mission-critical projects in the sectors of Banking & Finance, Enterprise & Utilities, Government, and Telecommunications, as well as in EU Institutions and Agencies.
Participations in real commercial implementations of best practices (i.e. ITIL, RUP, PRINCE2, PMI), has provided our people with significant experience, unique know-how and proven capability in designing, implementing and successfully supporting complex ICT projects, through a range of solutions and business areas.
At Uni Systems, we support innovation, and we have been investing in the European and National research ecosystem. Our Research and Innovation (RDI) department has been successfully bidding and winning a series of research programs in promising technological areas, such as 5G, AI in Health, and Blockchain in Governance.
Enabling our clients' digital transformation journey is our passion and we remain strongly committed to it.
