Senior Contract Billing Coordinator

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $27.95 - $32.65
The Senior Contract Billing Coordinator is responsible for facilitating the Single Line Billing (SLB) function for customers who pay by PO and ensuring that the billing is performed timely and properly reconciled to the agreed upon price with the customer.
This person is responsible for delivering a high level of customer service and sense of urgency to the Sales Team, Account Management Team, and all employees and contractors that they may encounter.
The optimal Contract Billing Coordinator is someone with above-average organizational skills, detail-oriented, and able to complete tasks accurately with minimal supervision. Initially this individual must be adaptable and forward thinking in their approach to the necessities of the position. They must be willing to try new ideas and have a strong desire to work together with both sales and the AMT group, all while continually providing Legendary Service Through Teamwork.

Duties and Responsibilities   

• Setting up the internal and external jobs for all Single Line Billing accounts
• Ensuring that all Billing Sheets submitted are properly completed
• Tracking billing dates
• Reconciling the amount billed on the internal account as compared to the PO amount for the job
• Submitting any true-up amount required to the AMT group
• Facilitates the billing to the external customer account
• Work with CSR and Sales Coordinators on job set up, roof load delivery dates, and variances to POs
• Tracks all closed Contract Billed jobs for the RSM and Director to provide a monthly recap of profitability and sales
• Utilizes ERP, Outlook, and Excel as a requirement of the position
• Assists the AMT team as required on any variance or reconciliation required
• Works directly with Contractor Sales Reps, Sales Coordinators, AMT and regularly with Regional Sales Managers, Directors, and all other departments as needed
• Facilitating training and development of the Contract Billing Coordinators
• Work with Sales Managers and teams on process improvements
• Process quarterly reporting of customer rebates
• Facilitate the monthly Supplier Support Agreement (SSA) program
• Support Sales Managers with relevant administrative tasks
• Perform other related duties as assigned

Qualifications

• Bachelor’s degree preferred
• Experience in the building material industry preferred
• Proficiency in Microsoft Word, Excel, and Outlook
• Must be able to type 40+ WPM
• Mathematically proficient
• Ability to speak, write, and read English required
• Must be able to operate personal computer, telephone, photocopier, fax machine, scanner, and any other office equipment necessary for the job
• Knowledge of retail and contractor sales principles, practices and protocols
• Knowledge of dimension lumber, panel products and other building materials

Interpersonal Skills

• Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment, displaying sound judgment in dealing with sensitive business matters with internal and external customers of all types
• Ability and willingness to change processes, tools and/or procedures in an effort to improve the workplace and outcomes for our customers
• Ability to superbly communicate with all levels of management and employees and speak effectively in front of groups – communication can include, but is not limited to: in-person verbal and non-verbal, written, email, telephone, and public speaking to medium size groups
• Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, do what is necessary to meet deadlines and adapt to a changing business environment
• Ability to function independently and as part of a team with a positive attitude, patience, a strong work ethic and a commitment to excellence
• The ability to think and respond quickly to constantly changing circumstances

Working Conditions

This position sits at a lumber location.

Physical Requirements

• Ability to work indoors in a normal office environment for an entire day
• Ability to sit and/or stand for extended periods of time
• Must be able to grasp, talk, hear, and operate a computer and keyboard.
• Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet

We know that without great people, we can't be a great company. Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row, we offer industry-leading benefits:

• Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off

• Employee paid sick days

• 7 holidays

• Standard medical plan with a very low $1,000 deductible

• Dental, Vision, EAP (Employee Assistance Program)

• Massage, Chiropractic and Acupuncture coverage

• FSA (Flexible Spending Account) and Childcare pretax spending programs

• Footwear subsidy through boot vendor after 90 days of employment

• Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year

• In addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approval

• Tuition reimbursement (up to $2,500/year)

• Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year)

• $1,000 referral bonus

PARR Promotes!

We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is A LOT of opportunity - PARR is growing fast!

We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays.

Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States.