Senior Administrative Business Partner

We advance science so that we all have more time with the people we love.

The mission of the Early Clinical Development (ECD) Clinical Operations group is to develop and drive expert operational strategies through high functioning teams to enable quality, data-driven decisions for Genentech Research & Early Development (gRED). We aspire to be cutting-edge leaders making innovative science a reality for our patients. 

The Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners’needs in a proactive, well-organized and customer-oriented manner. Interactions can involve matters of utmost sensitivity; partnering with supervisor and other staff to identify efficiencies across work groups.

The Opportunity:

• Proactively manage and maintain business partners’ complex calendars and meetings

• Coordinate and manage complex travel needs and logistics

• Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)

• Possess advanced knowledge of Genentech IT systems (ex: cSuite, virtual collaboration tools, etc.)

• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required

• Create contracts/purchase orders, and process payment and expense reports. 

• Help coordinate candidate/interview process

• Manage and plan team building events & workshops ( depending on role and level)

• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)

• Draft email communications on behalf of manager, team, department, leader, etc

• Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

• Project Management support: ClinOps projects & initiatives

• Additional responsibilities assigned (based on business need)

Who You Are:

• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members

• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome

• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information

• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team

• Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation

• Experience working with senior leaders/management

• In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed

• An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)

• BS/BA degree or equivalent industry experience

Relocation benefits are not available for this posting.

The expected salary range for this position based on the primary location of California is $77,900 - $144,700 of hiring range.  Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.  A discretionary annual bonus may be available based on individual and Company performance.  This position also qualifies for the benefits detailed at the link provided below.

Benefits

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Genentech is an equal opportunity employer, and we embrace the increasingly diverse world around us. Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status.