This is a position within the NATO Communications and Information Agency (NCIA), an organization of the North Atlantic Treaty Organization (NATO). The incumbent of this post is responsible for service management and administrative support necessary for timely and thorough reporting on all Services supported, and assist ensuring Service quality, value, and operational efficiency.
Requirements
Tasks:
Maintains a knowledge management database.
• Leverages knowledge of a specialism to capture and classify content, taking expert advice when required.
• Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
• Assists in planning for meetings.
• Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
• Liaises and organises across functions.
• Updates and maintains office policies and procedures.
• Customizes time ranges, size, shape, layout, etc. in own calendar.
• Receives meeting requests from others and manages own calendar accordingly .
• Uses software to create and review personal tasks and appointments.
• Creates and sends requests for group appointments and meetings.
• Views, retrieves and updates own calendar entries in accordance with procedures and conventions.
• Assists in developing administrative process flow to and from other functions and departments.
• Coordinates preparation and distribution of standard reports (e.g. status or activity).
• Processes and documents requirements for equipment or staff requisitions.
• Manages current equipment service agreements and support services.
• Develops and maintains physical and electronic filing systems.
• Performs all aspects of administrative support for a location or a department.
Education
- Higher vocational training in a relevant discipline with 1 years post-related experience. Or a secondary educational qualification with 3 years post-related experience.
- Minimum of 1 year of recent experience in administrative work;
- Sound knowledge and experience in the use of Microsoft office automation packages (Word, Excel, PowerPoint and Access or other database application), in the use of computer-based tools for project control and experience in maintaining and established web page
Top Skills
What We Do
COSMOTE Global Solutions, as a member of OTE Group of Companies, is an ICT Systems Integrator delivering a broad range of ICT Solutions and Services.
CGS provides a broad range of ICT Services focusing on: Cloud, Data Centre operations, Networking, Cybersecurity, BI and Data Warehouse, Big Data, Service Desk, Proactive Monitoring, Operations and Support, Service Management, Project and Programme Management, and Professional Services.
OTE Group:
OTE Group is the largest technology provider in Greece. It is one of the top three listed companies with respect to capitalization, in the Athens Stock Exchange. Deutsche Telekom holds 46.9% of OTE’s share capital and the Greek State holds 5.6%. Find More about OTE Group
Our Vision:
We digitize societies so that everyone can live and enjoy at the fullest all possibilities offered now while also building on them for a better tomorrow.
Our Mission:
• We bring the best communication services to our customers
• We connect people
• We entertain
• We help businesses grow.
• We are leaders, pioneers, pillar of the economy and society
• With passion, faith and commitment
• We constantly strive to become better on all fronts
• We have a positive impact on society and the environment
