Senior Accounts Payable Specialist

As innovators of premium baby gear with a timeless style, Nuna is a Global Brand, growing exponentially in the U.S. Market.

Our corporate office is in scenic Berks County, PA, while our Distribution Center and West Coast offices are in Vancouver, WA, and Solana Beach, CA.

Nuna's consistency and attention to detail in producing high-quality products for families are mirrored within the Vancouver work environment as evidenced by the inviting entryway of herringbone floors, moss sign, and brilliant lighting. Gym facilities and a breakroom featuring a full kitchen and fireplace serve to enhance the workday. Our health and welfare benefits, like our baby gear products, are superior, boasting a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with a 6% Employer Match.

We are currently seeking a detail-oriented, proactive, and process-driven Senior Accounts Payable Specialist to join our Accounting team. This role is critical in building scalable accounts payable processes, strengthening internal controls, and ensuring compliance with company policies and procedures.

The Senior AP Specialist is responsible for leading the daily operations of the accounts payable function and corporate credit card program while actively participating in day-to-day AP activities. This role ensures timely and accurate vendor onboarding, invoice processing, vendor payments, reconciliations, policy compliance, and adherence to strong internal controls.

In addition to overseeing core AP processes, the Senior AP Specialist mentors and develops a team of AP professionals, driving operational excellence through process improvements, system optimization, and scalable workflow design. As a key change agent, this individual identifies opportunities to streamline processes, strengthen controls, enhance reporting capabilities, and improve the overall user experience across accounts payable and corporate card administration.

The Senior AP Specialist partners closely with Accounting, Finance, IT, Supply Chain, Procurement, and other business stakeholders to resolve issues, implement process enhancements, support organizational change initiatives, and deliver measurable value to the business while ensuring efficient, compliant, and effective financial operations.

Essential Duties and Responsibilities

 Accounts Payable

• Review, verify, and process invoices and expense reports
• Ensure timely payments to vendors and suppliers
• Reconcile vendor statements and respond to inquiries
• Assist with month-end closing and financial reporting
• Support audits by providing documentation and explanations
• Collaborate with procurement and other departments to ensure policy compliance
• Accrues use tax when appropriate
• Processes periodic payment runs including checks, ACH and wire transfers 
• Prepare year-end 1099s in accordance with IRS guidelines
• Perform month-end and year-end close duties ad hoc,
• Support and respond to year-end external audit requests

Vendor Governance

• Perform vendor setup and maintenance, including W-9 requests
• Monitor shared mailboxes and workflow queues for vendor requests.
• Serve as a point of contact for basic vendor questions.
• Design and strengthen the vendor onboarding process and own vendor master data governance
• Play a key role in developing internal control framework to mitigate financial misstatements fraud
• Develop and enforce indirect procurement vendor policy key internal controls
• Partner cross-functionally and directly with Finance leadership, Procurement leadership and various business teams on continuous improvement initiatives.
• Partner with Procurement, Accounts Payable, and business teams to resolve issues.
• Assist with periodic reviews of vendor master data.
• Help ensure compliance with company policies and regulatory requirements.

Systems Support

• Serve as the subject matter expert (SME) for AP system workflows, approval routing, invoice automation, and payment processes.
• Review and recommend improvements to AP workflows, as well as monitor workflow performance to increase efficiency, strengthen controls, and reduce processing time.
• Partner with Accounting, Procurement, Treasury, IT, and business stakeholders to identify workflow enhancements and automation opportunities.
• Ensure workflow configurations align with company policies, delegation of authority, and internal control requirements.
• Lead AP participation in system implementations, upgrades, and enhancements
• Develop and maintain AP process documentation, standard operating procedures (SOPs), workflow diagrams, and testing procedures. 
• Train AP staff and business users on new workflow processes, system enhancements, and best practices

This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.

Experience

• Minimum of five (5) years of Accounts Payable experience in a professional environment with specific experience in vendor governance and maintenance.
• Experience leading or participating in workflow automation projects, system upgrades, and User Acceptance Testing (UAT) activities preferred.
• Understanding of change management, process design, and system controls.

Skills & Knowledge

• Intimate knowledge of accounts payable processes, internal controls, and external audit requirements
• Strong analytical, problem-solving, and process improvement skills.
• Ability to communicate effectively with technical and non-technical stakeholders.
• Understanding of basic core accounting concepts.
• Ability to:
  • Learn new software quickly
  • Meet deadlines in a time-constrained environment
  • Prioritize tasks based on urgency and importance

Competencies

• Communication: Clear verbal and written communication; active listening; effective information exchange
• Relationships / Networking: Collaborative team player; maintains composure under pressure
• Detail Oriented: Thorough verification of work; strong recall of specific facts
• Customer Oriented: Responsive and proactive in addressing internal and external needs
• Dependability: Reliable and consistent in completing assignments independently
• Potential: Demonstrates capacity for increased responsibility
• Quality Commitment: High accuracy with minimal errors.
• Quantity of Work: Produces acceptable volume of work and increases work pace when necessary to meet demands
• Time Management, Productivity: Efficient time management and task prioritization

Technology

• Proficient in Microsoft Office Suite
• Moderate Excel skills at a minimum (Pivot Tables, VLOOKUP, HLOOKUP)
• Proficient in Microsoft Office Suite. Advanced Microsoft Excel skills required
• Experience using artificial intelligence (AI) tools to improve efficiency, analysis, or process automation is a plus.
• Experience with SAP or a similar size ERP system is preferred.
• Ability to quickly and proficiently learn new software with ease.
• Experience with Concur or similar expense reporting systems preferred

Education

• Associate’s degree in accounting or finance preferred (or an equivalent combination of education and experience).

Other

• Ability to work extended hours, including nights and weekends, as needed
• Employees in Non-Exempt positions must accurately complete, obtain approval from their manager, and timely submit a timecard in the form provided by the Company, as it coincides with the Company’s bi-weekly payroll schedule

Washington State Pay Transparency Act:

• The full-time, hourly pay range for this role is $28.34 to $35.43 an hour.
• The target compensation range and the actual salary are determined by several factors, including specific skills, competencies, years of experience, geographic location, and education, as outlined in the job description.
• Full time employees are eligible for company benefits to include medical, prescription, dental, mental health benefits, 401(k) and paid time off (vacation, PSST and paid holidays).

Disclaimer:

This position description is intended to provide a summary of the essential duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements. Other duties may be assigned.

Applicants must be currently authorized to work in the United States on a full-time basis.