Senior Accounts Payable Analyst

ISS STOXX seeks a highly motivated and experienced professional to join our team as a Senior Associate-Accounts Payable . The Senior Associate-Accounts Payable will be a member of the Global ISS Accounts Payable Finance Team based in Manila.  The role involves carrying out AP tasks independently and will report to the Global VP-Accounts Payable.

If you are a team player, detail oriented, and hardworking we invite you to join our team. We offer a competitive compensation package and opportunities for professional growth.

Responsibilities:

• File and sort all incoming invoices, correspondence and any other backup documentations

• Prepare & upload the invoices in the system

• Input of invoice data/employee expense data and uploading onto the Accounts Payable system

• Implement efficient workflows for invoice routing, coding, and approval to minimize processing time and errors.

• Prepare vendor set up for new vendors and employees

• Ensure all vendor claims/employee expense claims meet Audit, Customs & Tax requirements and comply with ISS’s internal policies and procedures

• Procedure checks in connection with invoice/employee expense validity, account coding and validation of authorized signatures.

• Enter payment instructions for invoices and employee expenses via wire transfer or ACH

• File and keep track documents/emails in the relevant workspace

• Familiarity with the global travel policy of ISS Inc.

• Ensure all AP enquiries are dealt with to a satisfactory outcome whilst maintaining a high level of customer service with both internal employees and external suppliers

• Carry out the compliance review of Travel reports submitted by staff worldwide

• Correspond with travel report owners worldwide regarding the travel report policy and their reports

• Manage the payment process, including scheduling, initiation, and execution of payments to vendors according to established payment terms.

• Coordinate with treasury and banking partners to execute international payments securely and efficiently, considering factors such as exchange rates and payment methods.

• Ensure compliance with internal controls and regulatory requirements for payment processing, including segregation of duties and authorization procedures.

• Continuously assess accounts payable processes and identify opportunities for optimization, automation, and streamlining.

• Leverage technology solutions such as invoice automation, electronic invoicing, and vendor portals to improve process efficiency and reduce manual intervention.

• Ensure compliance with internal policies, procedures, and controls related to accounts payable processes.

• Generate and analyze accounts payable reports and key performance indicators (KPIs) to monitor departmental performance and identify trends.

• Collaborate with other departments such as procurement, finance, and IT to streamline end-to-end financial processes and resolve interdepartmental issues.

• Participate in cross-functional projects and initiatives that impact accounts payable operations, such as system implementations, process improvements, and compliance initiatives.

• Serve as a subject matter expert on accounts payable matters and provide guidance and support to stakeholders across the organization.

• Certain amount of flexibility in the working time may be required at times, in order to cater to internal clients in different time zones.

• Any ad hoc responsibilities as and when required.

Qualifications:

• Bachelor's degree in Accounting or Finance

• At least 12 years of professional experience in an Accounts Payable position in a multinational, BPO, Shared Service, or any global company.

• Ability to communicate in English fluently

• Well organized and capable of working with minimum supervision

• Good with numbers, attentive to details and able to prioritize

• Able to work confidently with IT applications like Excel, Outlook, Accounting Systems, preferably NetSuite or SAP

• Team player and can work effectively with diverse cultures in a global organization

Work Location & Schedule

• Amenable in working at Makati City on a mid shift schedule (4:00PM - 1:00AM Manila)

• Hybrid Work Arrangement (3 days' work onsite & 2 days' work from home per week): Benefit from the flexibility of a hybrid working model, combining the best of both remote and in-office work.

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