The Role
The Senior Accountant monitors branch financial performance, EBITDA, gross margins, budgets, expenses, inventory, working capital, and cash conversion. Responsibilities include preparing financial reports, completing reconciliations, analyzing variances, supporting cost savings, maintaining internal controls, and ensuring Kenyan tax and statutory compliance through KRA systems and eTIMS. The role coordinates with finance, sales, warehouse, operations, auditors, banks, and suppliers while ensuring accurate, timely records and resolution of financial discrepancies.
Summary Generated by Built In
Key Responsibilities
A. Financial Performance and Branch EBITDA
● Monitor branch financial performance and provide accurate financial information to support achievement of
Branch EBITDA targets.
● Prepare and analyze branch income and expenditure reports, identifying variances against budgets and prior
performance.
● Work with the Branch Manager and relevant departments to identify opportunities to improve profitability and
operational efficiency.
● Monitor operating expenses and ensure expenditure is properly authorized, supported by documentation, and
recorded accurately.
● Provide analysis of financial performance gaps and recommend corrective actions.
B. Gross Margin (GM) Monitoring
● Monitor branch gross margin performance and analyze variances against agreed targets.
● Review sales, cost of goods sold, discounts, returns, stock adjustments, and other transactions affecting gross
margin.
● Investigate unusual margin fluctuations and escalate significant issues to the appropriate stakeholders.
● Collaborate with Sales and Operations to ensure accurate recording of sales and related costs.
● Prepare gross margin reports and recommend measures to minimize avoidable losses and improve margin
performance.
C. Budget Cost Savings
● Monitor expenditure against approved branch budgets and identify cost-saving opportunities.
● Track budget utilization and investigate material variances between actual expenditure and approved
allocations.
● Ensure branch expenditure is appropriately approved and incurred in line with company policies and
budgetary limits.
● Identify unnecessary costs and opportunities to optimize branch resources.
● Maintain records of cost-saving initiatives and report realized savings against agreed targets.
● Support budget preparation, forecasting, and periodic financial reviews.
D. Cash Conversion Cycle (CCC) and Inventory Management
● Monitor inventory-related financial information and support improvement of the Cash Conversion Cycle
(CCC).
● Track inventory movement, stock aging, and slow-moving items that may affect working capital efficiency.
● Reconcile physical stock records with system records and financial accounts in coordination with Warehouse
and Operations.
● Investigate stock discrepancies, unexplained adjustments, damaged stock, and potential losses.
● Monitor receivables, payables, and inventory-related balances within the branch’s scope.
● Prepare reports highlighting inventory risks and recommend actions to improve stock turnover and cash flow.
● Ensure inventory transactions are recorded accurately and promptly in relevant systems.
E. Financial Reporting: Timeliness and Accuracy
● Prepare and submit daily, weekly, and monthly financial reports within established deadlines.
● Ensure reports are accurate, complete, properly supported, and consistent with accounting records.
● Review financial transactions and supporting documents before posting or reporting.
● Ensure sales, expenses, receipts, payments, stock movements, and other transactions are recorded promptly in
relevant systems.
● Investigate reporting errors and implement corrective actions to prevent recurrence.
● Maintain financial records and documentation to support internal and external audits.
F. Departmental Goals and Task Completion
● Complete assigned Finance and Accounts tasks within agreed timelines.
● Track outstanding financial activities and follow up with relevant departments to ensure timely resolution.
● Support departmental objectives and continuous improvement of accounting processes.
● Coordinate with the Branch Manager, Finance Manager, Warehouse, Sales, and other teams to resolve
operational and financial issues.
● Communicate delays, risks, or unresolved matters promptly and implement agreed corrective actions.
G. Reconciliations Completion
● Perform regular reconciliations of cash, bank accounts, sales, inventory, receivables, payables, and relevant
general ledger accounts.
● Reconcile system-generated reports against supporting documents and independent records.
● Investigate reconciliation differences, identify root causes, and ensure timely resolution.
● Maintain reconciliation schedules with supporting documents and appropriate review or approval.
● Follow up on outstanding items and escalate long-pending differences to the Finance Manager.
● Complete reconciliations within prescribed reporting timelines and company procedures.
H. Internal Controls and Kenyan Statutory Compliance
● Comply with company financial policies, approval limits, accounting procedures, and internal control
requirements.
● Verify that payments, expenses, journal entries, and adjustments are supported by appropriate documentation
and authorization.
● Support compliance with applicable Kenyan tax and statutory reporting obligations, including relevant VAT,
PAYE, withholding tax, and other obligations as applicable to the company.
● Support timely preparation and filing of relevant returns through Kenya Revenue Authority (KRA) systems,
in coordination with the Finance Manager or tax advisers where required.
● Support compliance with applicable electronic invoicing requirements, including eTIMS where applicable.
● Maintain accurate tax records and reconciliation schedules, and monitor filing and payment deadlines.
● Identify and report irregularities, potential fraud, and control weaknesses; support internal and external audits.
Requirements
Qualifications and Experience
● Bachelor’s degree or Diploma in Accounting, Finance, Business Administration (Accounting), or a related
field.
● At least 2 years of relevant accounting experience, preferably in a branch-based, distribution, FMCG, retail,
or trading environment.
● Practical experience in financial reporting, account reconciliations, budget monitoring, inventory accounting,
and cost control.
● Working knowledge of Kenyan tax and statutory compliance requirements; familiarity with KRA iTax and
eTIMS where applicable.
● CPA (K), ACCA, or an equivalent professional accounting qualification will be an added advantage.
● Experience using ERP or accounting systems and strong Microsoft Excel skills.
Required Skills and Competencies
● Strong financial and analytical skills.
● High level of accuracy and attention to detail.
● Good understanding of accounting principles and internal controls.
● Ability to analyze financial performance, identify variances, and recommend corrective actions.
● Strong organization, planning, and time-management skills.
● Ability to meet deadlines and manage multiple priorities.
● Good communication and interpersonal skills.
● Integrity, confidentiality, accountability, and sound professional judgment.
● Ability to work collaboratively with cross-functional teams.
Working Relationships
Internal : Branch Manager; Finance Manager / Head of Finance; Sales and Distribution; Warehouse and
Operations; Procurement and Administration; Head Office Finance and Accounts.
External : Auditors, banks and financial institutions, suppliers, and other authorized business partners on
accounting-related matters.
Expected Deliverables:
● Accurate and timely branch financial reports.
● Improved visibility and control over branch expenditure and budget utilization.
● Reliable financial information supporting EBITDA and gross margin performance.
● Effective inventory and working capital monitoring.
● Timely reconciliations with outstanding differences investigated and escalated.
● Compliance with financial policies, internal controls, and applicable Kenyan statutory requirements.
● Timely closure of assigned accounting tasks and reporting requirements.
● Documented cost-saving opportunities and follow-up on agreed improvement actions.
Skills Required
- Bachelor's degree or Diploma in Accounting, Finance, Business Administration (Accounting), or a related field
- At least 2 years of relevant accounting experience
- Experience in a branch-based, distribution, FMCG, retail, or trading environment
- Practical experience in financial reporting, account reconciliations, budget monitoring, inventory accounting, and cost control
- Working knowledge of Kenyan tax and statutory compliance requirements
- Familiarity with KRA iTax and eTIMS
- CPA (K), ACCA, or equivalent professional accounting qualification
- Experience using ERP or accounting systems
- Strong Microsoft Excel skills
- Strong financial and analytical skills, accuracy, attention to detail, and knowledge of accounting principles and internal controls
- Ability to analyze financial performance, identify variances, recommend corrective actions, meet deadlines, and manage multiple priorities
- Good communication and interpersonal skills, integrity, confidentiality, accountability, and professional judgment
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The Company
What We Do
Ubuntu Impact Limited is a Human Capital Consulting Firm committed to delivering reliable solutions that drive positive change and foster substantial growth for organizations and people.
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