School Administrative Assistant PT

POSITION OVERVIEW:

The Part-time School Administrative Assistant provides support to the Assistant Principal in a wide range of office and school operations. This position coordinates and organizes office activities and coordinates flow of communications and information for the Assistant Principal; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities. 

This Part-time position will work Monday - Thursday from 4:30pm- 9:00pm 

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

• Performs diverse office-related responsibilities within areas and limits of authority as delegated by the Assistant Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Assistant Principal. 
• Compiles, prepares, and maintains a variety of records and reports related to assigned activities.
• Inputs a variety of information into an assigned system; assures accuracy of input and output data. 
• Maintains confidentiality of various aspects of school operation including sensitive and personal information.
• Performs a wide variety of clerical work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
• Receives and greets visitors, screens correspondence and telephone calls for administrator and staff.
• Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.
• Attends and participates in assigned meetings and trainings; prepares minutes from notes as required. 
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and arranges school visitations and facility use. 
• Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
• Tracks and orders assigned school supplies according to established procedures and ensures that appropriate levels of supplies are maintained. 
• Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.
• Coordinate ordering of water deliveries and pest control site visits.
• Maintains Front Desk Handbook.
• Manages and sets up key fobs for each site.
• Reports emergency issues or incidents as needed.
• Sorts and distributes mail/deliveries.
• Manages AOH Calendar and AOH Shuttle Bus Transportation schedule.  Coordinates with PerCon to schedule bus needs.

QUALIFICATIONS:

Education:

• High School Diploma/GED or equivalency required. Associate's degree or higher is preferred.

Experience:

• Proven administrative or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Strong interpersonal skills using tact, patience, and courtesy
• Outstanding interpersonal skills and a demonstrated ability to work effectively with school staff, the public, and representatives of other agencies

Computer/Technology Skills:

• Strong computer skills, including Google and Microsoft Office Suites, and internet navigation proficiency

Other Necessary Skills and Abilities:

• High comfort level working in a diverse environment 
• Organizational operations, policies, and objectives. 
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Modern office practices, procedures, and equipment. 
• Operation of a computer and assigned software. 
• Telephone techniques and etiquette. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting, standing, and walking for extended periods of time.
• Dexterity of hands and fingers to operate assigned equipment and a computer keyboard. 
• Hearing and speaking to exchange information in person and on the telephone. 
• Reaching overhead and above shoulders to retrieve files and materials. 
• Bending at the waist, kneeling, or crouching to file materials. 
• The employee may occasionally lift and/or move up to 25lbs
• Must be able to withstand extended viewing of computer screens
• This position will sit in an open/shared office environment with moderate noise levels.