Scheduling Specialist

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.  

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community. 

We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.

Your Opportunity 

You will support the execution of various capital improvement programs. As a Scheduling professional at Stantec, you will apply skills in scheduling, reporting, cost controls, reporting, communications, and problem solving in a fast-paced, professional, design and construction environment under the guidance of the program manager and/or program director.

Your Key Responsibilities

Schedule Management

• Supporting Program teams in developing, managing, updating, and monitoring the program schedule.
• Manage and maintain schedule, ensuring alignment with contractual milestones and program objectives.
• Interfacing and maintaining liaison with program and project management, stakeholders, client, contractors, and other consultants on all project scheduling related activities.
• Support earned value analysis and contribute to monthly reporting with schedule narratives and trend analysis.
• Coordinate change orders with team participants

Schedule Review

• Review and evaluate contractor-proposed schedule submissions and changes, including time impact analyses, for validity and impact on the overall program schedule.
• Monitor project progress with regards scope, time and costs.  Provide corrective solutions if deviations occur.
• Supporting, documenting, and tracking change management processes for potential adjustments to scope, schedule, or budget

Delay and Claims Support

• Conduct delay analysis and proactively flag risks related to schedule slippage or low productivity.
• Provide input on claims review and schedule-related dispute resolution.

Reporting

• Responsible for supporting the Program teams in developing, updating and tracking the Program’s costs and schedule, and producing Program reports, as well as maintaining associated systems and tools
• Adhering to project control processes to analyze project performance including change control, project updating, and reporting.
• Document and communicate variance and trend analyses according to the change control process.
• Display understanding of the role of performance measurement to produce a record of past performance, identify trends and forecast future performance in a manner that informs and drives management intervention.    
• Support maintenance of multi-year program baseline budget and cash flow projection of financial needs based on current schedules
• Monitor and report on consultant and subconsultant expenditures

Process Development and QC

• Recommend and Develop business and project processes including the assessment of existing processes for improvement
• Responsible for supporting the Program team in implementation and best practice in the areas of Program and Project Scheduling.
• Provide QA/QC of monthly reports prepared by project managers
• Support the maintenance of business processes, systems, and tools to enable project Scheduling functions to be sustained over the life of the Program
• Interface with project teams, design-build entities, and owner representatives to ensure alignment with program milestones.

Your Capabilities and Credentials

• Understanding of vertical building, transportation, and/or water construction related planning and scheduling concepts and ability to effectively communicate those concepts to others.
• Ability to recognize when technical problems are developing and initiate appropriate corrective actions.
• Demonstrated experience in developing, analyzing, and maintaining task interdependencies, critical path method schedules, financial data, cost controls, budgets and detailed and summary reports
• Demonstrated experience in developing, analyzing, and maintaining project/program schedules using Oracle Primavera P6
• Experience with Project Integration Management, Project Time Management, and Project Cost Management as defined by the Project Management Institute including project definition, scheduling, cost control, planning, earned value analysis, forecasting, report production, cash flow maintenance and change management
• In-depth understanding of the entitlements process, including permitting and inspections 
• Knowledge of design processes and construction administration, particularly for large-scale and commercial buildings and healthcare construction systems 
• Familiarity with large, complex mechanical and electrical systems and their installation and operation 
• Expertise in standard commercial design and construction contracts as well as equipment purchasing agreements
• Ability to check own work for accuracy and completeness and manage time to meet project budget and schedule.
• Ability to participate and collaborate in project team setting and to engage in creative and critical thought.
• Experience working within virtual collaborative work environments
• Experience working with collaborative platforms such as SharePoint is desired

Education and Experience

• Bachelor’s degree or equivalent in Engineering, Construction Management, Finance, Business or related field.
• 3-5 years of experience in project cost and schedule controls required.
• Experience with Primavera P6 is required and advanced use is mandatory.
• Must be willing and able to travel.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

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