We are seeking a highly organized and proactive Sales Operations & Business Development Coordinator to support our Director of Sales & Business Development in Washington, DC.
This is a hybrid role, requiring a combination of in-office collaboration and remote work. The position sits at the center of sales execution, client engagement, and business development operations, supporting both Market Intelligence product sales and global event-related activities.
The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced, client-facing environment.
Key responsibilities
- Provide day-to-day support to the Director of Sales & Business Development across client interactions and sales processes
- Manage and maintain Salesforce opportunities, ensuring accurate and timely data entry, tracking, and pipeline visibility
- Prepare booking forms, coordinate invoice requests, and track payments in collaboration with Finance and internal teams
- Draft and manage client communications, including follow-ups and coordination emails
- Monitor and manage inbound general sales inboxes, including:
- Market Intelligence product inquiries
- Event sponsorship requests
- Route, respond to, and track in-bound inquiries in a timely and professional manner
Own and maintain the external events calendar (third-party industry events), ensuring it is 100% up to date with:
- Event details
- Confirmed attendees (as determined by Sales leadership and CEO)
- Key logistics and notes
- Coordinate internal communications related to external event participation, including:
- Monthly and ad hoc updates to attendees and leadership
- Notifications to internal teams and Communications to support visibility and promotion
- Ensure alignment across stakeholders on attendance and participation
- Track and follow up with attendees to ensure completion of:
- Event Meeting debrief documents
- Conference summaries and key takeaways
- Organize and maintain centralized storage of external event-related materials (presentations, debriefs, notes) within SharePoint
Coordinate business development meetings for select large-scale industry events (approximately 5–6 annually), including:
- Scheduling meetings for internal attendees
- Managing calendars and availability
- Supporting meeting logistics and coordination
- Assist in ensuring a structured approach to meeting tracking and follow-up
Business Development Meeting Coordination
External Event Coordination (Business Development-Focused)
Qualifications
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong organizational skills with high attention to detail
- Experience with CRM systems (Salesforce preferred)
- Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
- Strong working proficiency in Microsoft Teams and SharePoint, including document organization, version control, and cross-team collaboration
- Fluency in English required; additional languages (e.g., French) are a plus
- Strong written and verbal communication skills
- 2–5 years of experience in sales operations, business development, or a similar coordination role
- Familiarity with tools such as Canva, Monday.com, or email marketing platforms is a plus
Skills Required
- 2-5 years of experience in sales operations, business development, or a similar coordination role
- Experience with CRM systems (Salesforce preferred)
- Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
- Strong organizational skills with high attention to detail
- Strong written and verbal communication skills
- Fluency in English required; additional languages (e.g., French) are a plus
- Familiarity with tools such as Canva, Monday.com, or email marketing platforms is a plus
What We Do
Novaspace is a global leader in space consulting and market intelligence, formed through the merger of Euroconsult and SpaceTec Partners. The company provides strategic, technical, and economic expertise to governments, space agencies, and commercial players across the space value chain. With over 40 years of heritage, Novaspace supports stakeholders in shaping national space programs, assessing investments, and navigating complex markets through data-driven insights, executive summits, and tailored advisory services.
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