Sales Assistant; Assistant to Director

Gagosian is seeking a highly organized, detail-oriented Assistant to Director to join its Beverly Hills team.
This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales, artist liaison, and events to ensure the seamless execution of exhibitions and client engagement initiatives.
The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity.
As Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.

– Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports
 – Providing general assistance, structure and organization to the Director’s schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
 – Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
 – Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
 – Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
 – Assist the Director in coordinating and executing exhibitions
 – Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
 – Managing and tracking event invitations for the Director’s clients, aligning outreach with individual collecting interests
 – Maintaining accurate records and documentation related to clients, artworks, and exhibitions
– Preparing presentations, documents, and correspondence on behalf of the Director 
– Managing and tracking gift orders and tailored acknowledgments for VIP clients
– Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment 
 – Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail
 – Ad hoc projects and administrative support as requested

– BA and/or MA in Art History or a related field
 – 2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included
 – A working knowledge of and passion for modern and contemporary art
 – An interest in sales and working with artists
 – A flexible schedule, with availability to work additional hours as needed to meet business demands
 – Excellent written and verbal communication skills
 – Ability to work quickly and accurately, with a keen eye for detail
 – Highly organized and efficient, with the ability to manage a heavy workload
 – A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
 – Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management

– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.