The Role
Supports a gallery director with sales, client relationships, artwork transactions, consignment documentation, invoicing, shipments, client viewings, exhibition projects, scheduling, correspondence, travel arrangements, expense reports, and records management. The role requires coordinating across departments, managing competing deadlines, handling confidential information, and providing professional client service in a fast-paced contemporary art gallery.
Summary Generated by Built In
Gagosian is seeking a full-time Assistant to Director to join its Beverly Hills team!
Founded by Larry Gagosian in 1980, Gagosian is a leading international gallery specializing in modern and contemporary art. With locations across the United States, Europe and Asia, the gallery represents an exceptional roster of internationally recognized artists and estates. Gagosian is committed to presenting ambitious exhibitions, fostering meaningful relationships with artists and collectors and contributing to the global dialogue surrounding contemporary art.
Gagosian is seeking a highly organized, proactive and detail-oriented Assistant to Director to join its Beverly Hills team.This position offers an opportunity to work closely with gallery leadership in a dynamic, client facing environment, with a particular emphasis on sales support, client relationship management and the coordination of artwork transactions. The ideal candidate will possess an understanding of the contemporary art market, exceptional communication skills and the ability to manage multiple priorities in a fast paced environment.
Duties include but not limited to
Administrative and Operational Support
- Provide organizational and logistical support to the Director, ensuring the efficient coordination of daily priorities and ongoing projects.
- Manage correspondence, scheduling, travel arrangements and expense reports as needed.
- Organize and maintain relevant documentation, electronic records and internal files.
- Monitor competing deadlines and proactively follow up on outstanding requests and deliverables.
- Assist with additional projects, research and responsibilities as needed.
Gallery and Exhibition Support
- Collaborate with the Director and gallery teams on the planning and execution of exhibitions and related projects.
- Support the Director by engaging and communicating with individuals at all levels of the gallery, including clients.
- Support communication and coordination across departments to ensure the timely completion of projects and client requests.
Sales and Client Relations
- Prepare, execute and track consignment agreements, insurance appraisals and related documentation.
- Support the Director with communications, including drafting correspondence, gathering relevant information and preparing materials.
- Support the Director throughout the sales process, assisting with related administrative tasks, coordinating communications and preparing relevant documentation and materials as needed.
- Coordinate post sale activities, which includes invoicing, artwork shipments and communication with relevant internal departments.
- Conduct client walkthroughs of gallery exhibitions and artworks on view when the Director is unavailable, providing information and ensuring a welcoming and professional experience.
- Organize client viewings, ensuring a seamless and welcoming gallery experience.
- Maintain accurate client records and contact lists.
Qualifications for this role
- Bachelor's degree in art history or a related field is preferred.
- Minimum of two years of relevant experience in a contemporary art gallery, auction house or comparable arts organization preferred.
- Strong organizational skills with the ability to manage multiple projects, prioritize competing deadlines and maintain exceptional attention to detail.
- Excellent written and verbal communication skills, with a professional and thoughtful approach to client interactions.
- Ability to work independently, anticipate needs and exercise sound judgment in a fast paced environment.
- High level of discretion and professionalism when handling confidential information and sensitive client matters.
- Strong interpersonal skills and a collaborative approach to working across teams and departments.
- Proficiency in Microsoft Office, Google Workspace, Adobe Creative Cloud, and database management systems.
- Flexibility to work additional hours as needed for exhibitions, openings and other gallery events.
Benefits and perks
– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
About
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at exhibition spaces in seven countries in the United States, Europe, and Asia.
Skills Required
- Bachelor's degree in art history or a related field
- At least two years of relevant experience in a contemporary art gallery, auction house, or comparable arts organization
- Strong organizational skills and ability to manage multiple projects and competing deadlines
- Exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to work independently, anticipate needs, and exercise sound judgment
- High level of discretion and professionalism with confidential information and sensitive client matters
- Strong interpersonal skills and collaborative approach
- Proficiency in Microsoft Office, Google Workspace, Adobe Creative Cloud, and database management systems
- Flexibility to work additional hours for exhibitions, openings, and other gallery events
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Gagosian is a global gallery specializing in modern and contemporary art.
