Sales Admin

Description

Artlist is where the creative arts meet technology. If there’s one thing we all have in common, it’s a love of music and film, which is why we build innovative products to help global brands and individual creators make amazing videos.

We do this by giving them the best music, footage, sound effects, and templates around. We also revolutionized the industry with a radical new music licensing model that has since become the global standard.

Artlist is now the go-to platform for over 26M users worldwide. They range from top-tier global brands like Google, Apple, Amazon, Microsoft, and Calvin Klein to social creators, video editors, and more.

Our products:

• Artlist: an all-in-one platform for video creation, including high-quality and curated royalty-free music, SFX, footage, templates, plugins, and more. 
• Motion Array: the ultimate destination for creators, including high-quality video templates by the world’s top motion designers, presets, plugins, music, SFX, stock footage, graphics for design, motion graphics, and stock photos.

This role is instrumental in driving sales success by efficiently managing and processing essential client documentation. The Sales Admin will be responsible for timely and accurate preparation, submission, and tracking various documents required for closing deals and establishing successful client/vendor relationships.

Key Responsibilities:

• Prepare and submit various documents (tax forms, W8, W9, company information, banking details, etc) and questionnaires as required for sales deal closure and vendor registration process
• Coordinate closely with legal and finance departments to ensure documentation is accurate and compliant
• Participate in the deal flow and commit to an SLA
• Communicate directly with clients
• Build and maintain a comprehensive knowledge base of frequently asked questions and document requirements
• Proactively identify potential documentation issues and implement solutions to streamline the process
• Maintain organized records of all submitted documentation

Requirements

• English - Native level
• Strong organizational, time management and attention to detail skills
• Excellent communication and interpersonal skills
• Proficiency in relevant software applications (e.g., CRM, document management systems)
• Basic understanding of legal and financial terminology. (Advantage)
• Tech Savvy - ability to operate several tasks and systems simultaneously
• Self-learner and pro-active
• Ability to work independently and collaboratively with different stakeholders such as Sales, Finance, Legal