The Sales Administration Executive will provide administrative, operational, reporting, travel, CRM, tender, and coordination support to the Sales & Marketing function. The role will ensure smooth business operations through effective stakeholder coordination, accurate documentation, timely reporting, compliance, and support to field teams.
Roles & Responsibilities• Manage employee onboarding, documentation, appointment letters, ID cards, visiting cards, and employee records.
• Coordinate employee lifecycle activities including confirmations, resignations, full & final settlements, exit formalities, and asset recovery.
• Administer attendance, leave management, attendance reconciliation, and payroll-related inputs.
• Coordinate domestic and international travel, visa processing, accommodation, transportation, and travel documentation.
• Process TA/DA claims, expense reimbursements, approvals, and maintain expense trackers.
• Manage end-to-end tender documentation, approvals, submissions, and stakeholder coordination.
• Coordinate procurement of stationery, gifts, marketing materials, laptops, iPads, CUG cards, and other business requirements.
• Maintain inventory, asset records, vendor coordination, purchase requisitions, and invoice tracking.
• Administer CRM (Phyzii) including user management, issue resolution, system maintenance, reporting, and enhancement coordination.
• Prepare and maintain Sales MIS, dashboards, performance trackers, business reports, and management review data.
• Coordinate CME activities, customer engagement documentation, approvals, and compliance requirements.
• Manage approved doctor travel, accommodation, logistics, and customer engagement support activities.
• Organize sales meetings, conferences, training programs, and events including venue, travel, accommodation, vendor, and documentation management.
• Manage inward and outward courier dispatches, shipment tracking, and delivery records.
• Provide day-to-day administrative support to the Sales & Marketing team and leadership.
• Coordinate with HR, Finance, Procurement, IT, Legal, Commercial, Marketing, and Logistics teams for operational requirements.
• Maintain departmental databases, records, trackers, and ensure document confidentiality.
• Support internal audits, compliance requirements, SOP adherence, and process governance.
• Ensure timely availability and distribution of marketing and promotional materials to field teams.
Requirements• Strong coordination, communication, and stakeholder management skills.
• Proficiency in MS Excel, PowerPoint, Word, and CRM systems.
• Good analytical, reporting, documentation, and administrative skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Knowledge of sales administration, travel management, procurement, and compliance processes.
Education• Graduate in any discipline.
• MBA/Postgraduate qualification preferred.
Experience• 3-6 years of experience in Sales Administration, Sales Operations, MIS, Business Coordination, Commercial Operations, or related functions.
Skills Required
- Graduate degree in any discipline
- MBA or postgraduate qualification
- 3–6 years of experience in Sales Administration, Sales Operations, MIS, Business Coordination, Commercial Operations, or related functions
- Strong coordination, communication, and stakeholder management skills
- Proficiency in Microsoft Excel, PowerPoint, Word, and CRM systems
- Good analytical, reporting, documentation, and administrative skills
- Ability to manage multiple priorities accurately with attention to detail
- Knowledge of sales administration, travel management, procurement, and compliance processes
What We Do
The Zydus Group with an overarching purpose of empowering people with freedom to live healthier and more fulfilled lives, is an innovative, global lifesciences company that discovers, develops, manufactures, and markets a broad range of healthcare therapies. The group employs over 23000 people worldwide and is driven by its mission to unlock new possibilities in life-sciences through quality healthcare solutions that impact lives. The group aspires to transform lives through pathbreaking discoveries. For more details visit www.zyduslife.com. Official Twitter handle: @ZydusUniverse Official Twitter handle: @ zyduslifesciences
