(RFP500607) INTERN –PROPOSAL TEAMS, NAIROBI KENYA

INTERN –PROPOSAL TEAMS

THE ORGANIZATION

The Alliance of Bioversity International (www.bioversityinternational.org) and the International Center for Tropical Agriculture (CIAT) (www.ciat.cgiar.org) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

The Proposal and Pipeline Management Office (PPMO) is seeking a motivated Intern / Job Trainee to support its day-to-day operations. The position offers hands-on exposure to how an international research organization identifies funding opportunities, tracks its project pipeline, and manages resource-mobilization information, a strong entry point for anyone interested in international development, research management, or resource mobilization.

The Intern will jointly report and work under the guidance of the Associate Team Leader, Proposal Administration Team, and the Senior Analyst, Pipeline & Reporting function. The role combines data-oriented pipeline support, call scouting support, and general administrative proposal support.

The position will be based at Nairobi.

 
Main responsibilities

 
1. Administrative Support

• Support efforts to secure the financial resources required for the Alliance to fulfill its mission.
  
• Support the Proposal Development Process (PDP).
  
• Provide administrative support during proposal submission and follow-up.
  
• Enter proposal information into the institutional database (Agresso).
  
• Ensure that relevant policies and procedures are appropriately reflected in proposals before submission.
  
• Work closely with different units across the organization
  

• Data entry and revision: Enter and update proposal and funding data in the pipeline and tracking systems, checking entries for accuracy, consistency and completeness.
  
• Reporting: Support the preparation of regular pipeline and resource mobilization reports and dashboards by compiling, validating, and formatting data from multiple sources, under the guidance and oversight of the Pipeline responsible.
  
• Data quality: Flag gaps, inconsistencies or outdated records to the Pipeline & Reporting team and support periodic data-cleaning exercises.
  

3    3. Call Scouting Support

• Funding opportunity research: Carry out desk research to identify calls for proposals and funding opportunities relevant to the Alliance's research areas and strategic priorities.
  
• Analysis: Support the analysis of identified calls (funder priorities, eligibility, indicative timelines) and help prepare short briefs or summaries for the team and for Research Areas.
  
• Monitoring: Help keep the funding-opportunity tracker and funder information up to date, under the guidance of the officer(s) acting as call-scouting focal points.
  

      4. Unit Administration and Knowledge Management Support

• Support the Proposal Development Process (PDP): ensuring that proposals are aligned with the Alliance standards
  
• Provide administrative support during proposal submission and follow-up: Support the coordination of administrative and procedural steps required for proposal submission, including document collection, internal checks, coordination with relevant teams, and follow-up on outstanding actions and submission requirements.
  
• Support the management of the internal coordination tools: Help maintain and update internal tools used to coordinate proposal development, ensuring that information is accurate, complete, and regularly updated to support effective team coordination and reporting.
  

Education and Requirements

• Bachelor’s degree in business administration, Economics, International Development, or a related field.
  
• Proficiency in Microsoft Office applications.
  
• Excellent English communication skills, both verbal and written, including the ability to draft clear and effective communications.
  

• Strong attention to detail.
  
• Strong organizational skills.
  
• Willingness to learn and ability to complete tasks on time and to a high standard of quality.
  
• Proactive approach.
  
• Ability to work independently and/or as part of interdisciplinary, multicultural, and collaborative teams.
  
• Ability to work under pressure and meet tight deadlines.
  
• Adaptability to change.
  

Terms of employment

This is a nationally recruited position based in Nairobi, Kenya. The initial contract will be for up to Six (6) Month, subject to a probation period according to local legislation, and is renewable depending on the performance and availability of resources. 

 The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that

diversity powers our innovation, contributes to our excellence, and is critical for our mission.

Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.

Applications

Applicants are invited to visit  https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include reference (RFP500607) – INTERN – PROPOSAL TEAMS as the position applied for. Application and CV should be saved as one document using the candidate’s last name and first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants' bank accounts.

Applications closing date: 16th October 2026

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

                    http://alliancebioversityciat.org