REMOTE BOOKKEEPER
Remote – Philippines
Full-time or Part-time | North American hours required
35k/Month
ABOUT THE ROLE
We're a Canadian-based company with operations across Canada and the US, looking for a detail-oriented, proactive remote bookkeeper based in the Philippines. You'll own all financial record keeping, occasional vendor communication, and transaction categorization — keeping our books accurate and our business running smoothly. This is a long-term role with a stable, growing company that values reliability and ownership.
RESPONSIBILITIES
Transaction & Record Keeping
- Record and reconcile all financial transactions accurately and on time
- Process and manage credit card, bank, and other payment transactions
- Collect and organize all invoices and receipts using Dext
- Maintain books in QuickBooks Online — categorize every transaction correctly
- Perform regular bank and credit card reconciliations
Expense Categorization & Reporting
- Review and understand what each business expense is for before categorizing it
- Apply the correct chart of accounts categories consistently
- Flag unusual, duplicate, or unclear charges for review
- Prepare regular expense and cash flow summaries for the business owner
Vendor & Supplier Management
- Maintain an accurate and up-to-date vendor/supplier database
- Contact vendors directly by phone or email to clarify charges, billing discrepancies, or service details
- Track contract terms, billing cycles, and renewal dates for all suppliers
- Identify billing errors, duplicate charges, or subscriptions to review
- Ensure vendor records include correct contact info, payment terms, and tax details
REQUIREMENTS
- 1+ years of bookkeeping experience, preferably for a North American client or employer
- Experience with QuickBooks Online — or ability to learn quickly
- Experience with Dext, or ability to learn quickly
- Strong understanding of expense categorization and chart of accounts
- Comfortable making phone calls to North American vendors and suppliers in English
- Excellent written and spoken English communication
- Able to work during North American business hours (EST or PST overlap required)
- Reliable high-speed internet connection and a dedicated home workspace
- Self-directed able to manage tasks and flag issues without constant supervision
NICE TO HAVE
- Bookkeeping or accounting certification (e.g. BS Accountancy, CPA, or equivalent)
- Experience supporting multiple business entities under one owner
- Familiarity with SaaS subscriptions and recurring billing management
- Prior experience working with a Canadian or US-based MSP or tech/service company
WHAT WE OFFER
- Stable, long-term remote position with a growing multi-company portfolio
- Direct access to the business owner — no corporate bureaucracy
- Consistent hours and reliable pay
- Opportunity to grow into a broader finance operations role over time
Skills Required
- 1+ years of bookkeeping experience, preferably for a North American client or employer
- Experience with QuickBooks Online, or ability to learn quickly
- Experience with Dext, or ability to learn quickly
- Strong understanding of expense categorization and chart of accounts
- Comfort making phone calls to North American vendors and suppliers in English
- Excellent written and spoken English communication
- Availability during North American business hours with EST or PST overlap
- Reliable high-speed internet connection and a dedicated home workspace
- Self-directed ability to manage tasks and flag issues without constant supervision
- Bookkeeping or accounting certification, such as BS Accountancy, CPA, or equivalent
- Experience supporting multiple business entities under one owner
- Familiarity with SaaS subscriptions and recurring billing management
- Prior experience working with a Canadian or US-based MSP or technology or service company
What We Do
VA Desk provides managed, dedicated virtual assistants for modern businesses. It supports clients by recruiting, onboarding, training, and operationally supporting assistants who integrate into day-to-day workflows. Its model covers administrative assistance, customer support, and other execution needs across varied client industries, while VA Desk handles HR support, attendance and reliability tracking, payroll, and company-managed equipment IT support for consistent, reliable business operations.
