Regulatory Operations Coordinator

About Inizio Evoke

In the journey of life, your career should make a difference.

We believe everyone has a purpose at Evoke, and it's everyone's role to make health more human™. When you join Evoke, you become part of a dynamic global healthcare platform-adaptive, agile and innovative. Organized by global practice areas and specialty agencies, we provide access to a uniquely comprehensive offering to solve the most complex of challenges in today's healthcare market.

About the role

The Reg Ops Coordinator supports the books of business under Senior Managers and Managers in the department. The coordinator creates, routs, and submits various projects. The coordinator attends relevant brand meetings and internal department meetings to assess overall workload as a Shared Resource. The coordinator collaborates with other Coordinators for assistance with large volumes of work across the department.

Here's what you'll be doing:

Responsibilities:

· Manage multiple brand deadlines as a Shared Resource

· Advise teams regarding timing and recommended submission strategies

· Snagging/Screenshotting

· Build PDF review docs using SOPs for guidance

· Transfers/copies functional and reference annotations

· Write functional annotations

· Maintain files/records of all stages of review

· Organize submissions documents on shared server

· Server maintenance/clean-up

· Monitor submission mailbox for relevant notifications

· Downloads MLR comment files and sends path to team

· Files approvals and sends path to team

· Open MLR job codes across varying client platforms

· Upload or submit any new reference materials provided by copy and MedEd

· Gather all documents needed for a submissions package

· Set up, start, monitor and gain team approval on submission review routes

· Upload and submit materials for MLR review

· Links references in Submission Platform (Vault)

· Prepare OPDP binders

· Monitor archiving/digital asset upload process with internal team

· Provide recommendations for improved submissions (i.e., formats and layouts)

· Updates Project Dashboard and tracks submission dates for internal team

· Update Shared Reg Ops excel sheet with upcoming and completed submissions

· Attend project Kick offs and review timelines as needed by manager

About you

• Highly deadline-driven

• Adaptable and flexible, able to quickly adjust to shifting timelines, priorities, and client needs

• Strong multitasker who can balance concurrent projects without sacrificing accuracy or quality

• Detail-oriented with a sharp eye for consistency, compliance, and completeness across submission materials

• Proactive communicator who keeps teams informed and anticipates potential roadblocks

• Organized and process-minded, with the ability to manage complex workflows and documentation efficiently

• Comfortable working across multiple systems and platforms, with a willingness to learn new tools quickly

• Collaborative team player who can also work independently and take ownership of tasks

• Solutions-oriented mindset with a focus on improving processes and increasing efficiency

• Ability to remain calm and focused under pressure, especially during tight deadlines and submission cycles

Benefits: 

Inizio Evoke offers a fully remote work environment and outstanding company-paid benefits, including medical, dental, 401(k), tuition reimbursement, and flexible time off.