Recruiting Coordinator

Company Overview

Zeno Power is the leading developer of nuclear batteries – compact power systems that provide reliable, clean energy in frontier environments. By harnessing the heat from radioisotopes, Zeno’s batteries power critical missions on Earth, in space, and at sea. To bring this technology to market by 2027, Zeno is seeking out purpose-driven and innovative professionals who are comfortable working in a startup environment. Team members will have a direct impact in enabling commercial and national security missions from the depths of our oceans, to the surface of the moon, and in austere environments here on Earth. Zeno is proud to be an Equal Opportunity Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

Recruiting Coordinator

Zeno is seeking a highly organized and proactive Recruiting Coordinator to help deliver an exceptional candidate and hiring experience while supporting the efficiency and scalability of our recruiting operations. In this role, you will partner closely with recruiters, hiring managers, and cross-functional team members to coordinate and optimize recruiting processes, support hiring initiatives, and ensure a seamless experience from candidate engagement through onboarding. 

In this role you will:

• Serve as a trusted primary point of contact for candidates and internal team members throughout the interview process, ensuring a professional, timely, and high-touch candidate experience 
  
• Coordinate complex interview scheduling across multiple teams, time zones, and leadership calendars while maintaining efficiency and accuracy 
  
• Partner closely with recruiters and hiring managers to ensure recruiting operation alignment throughout the hiring process 
  
• Co-own and maintain applicant tracking system (e.g., Breezy HR) to ensure data accuracy, process consistency, and reporting integrity 
  
• Support recruiting processes including job requisition creation, job posting management, interview logistics and candidate experience initiatives throughout the hiring lifecycle
• Prepare and distribute interview materials, candidate communications, scheduling updates, and weekly hiring meeting documentation while ensuring organization and attention to detail 
• Assist with tracking recruiting activity and candidate pipeline data to provide reporting insights, and identify opportunities for process and candidate experience improvement 
  
• Partner with hiring teams to support interviewer readiness by coordinating interview training resources, sharing best practices, and helping drive consistency and effectiveness across the interview process 
  
• Help improve and scale recruiting processes, workflows, and documentation to support organizational growth and operational excellence 
  
• Coordinate and support recruiting events, career fairs, and onsite interviews to ensure a seamless candidate and hiring team experience
• Facilitate the administrative onboarding process by coordinating new hire documentation, scheduling, and cross-functional onboarding activities
• Support recruiting initiatives and projects, including employer branding efforts, maintaining service-level agreements (SLAs) for timely interview feedback submission, and recruiting process enhancements 

Key Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred 
  
• 4+ years of recruiting coordination, recruiting operations, or talent acquisition support experience 
  
• Experience supporting high-volume and/or technical recruiting environments preferred 
  
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines in a fast-paced environment 
  
• Exceptional attention to detail and commitment to accuracy and follow-through 
  
• Excellent written and verbal communication skills with a customer-service mindset 
  
• Proven ability to build strong partnerships and communicate effectively with stakeholders at all levels of the organization 
  
• Experience working with applicant tracking systems and recruiting tools (e.g., Breezy HR, Greenhouse, Lever, LinkedIn Recruiter, or similar platforms) 
  
• Skilled in handling sensitive and confidential information with discretion and professionalism 
  
• Strong problem-solving skills and ability to proactively identify and resolve scheduling or process challenges 
  
• Experience in startup, aerospace, defense, or other fast-paced/high-growth industries preferred 
  
• Comfortable operating in ambiguous environments and continuously improving processes and systems 

Job Functions

• Position requires in-office presence in Seattle (South Lake Union) on Tuesdays, Wednesdays, and Thursdays, remote work is optional on Mondays and Fridays
• Travel: Travel is required, <10%
• Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 15 pounds
• Repetitive work: Prolonged
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day

Compensation and Benefits

The anticipated salary band for this position is $65,000-$80,000 per year (Calculated hourly equivalent baseline: $31.25 - $38.46). The final job level and compensation will be determined by various factors such as a candidate's relevant work experience, years of relevant experience, skills, qualifications, certifications, and other business considerations. 

This position is salaried non-exempt. While you will receive a fixed base salary, you are fully eligible for overtime compensation under Washington State law. Any hours worked over 40 in a single workweek will be compensated at 1.5 times your regular hourly rate.

In addition to competitive compensation, we also offer a generous benefits package, which includes:

• Stock options
• Flexible paid time off
• 401k plan with employer match
• 16 weeks of paid family leave
• ⁠11 observed company holidays
• Employer HSA contributions
• Life insurance
• Transit benefits to put toward commuting expenses
• Medical, dental, and vision insurance
• Relocation assistance
• Professional development
• Employee recognition program
• ⁠Company-sponsored ClassPass benefit to support employee wellness
• ⁠Dog friendly office 

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Export Control

Applicants for employment at Zeno Power must be a U.S. person. The term “U.S. Person” means (i) a U.S citizen or U.S. national; or (ii) any natural person who is a U.S. Lawful Permanent Resident (i.e., holds a Green Card), as defined by 8 U.S.C. 1101(a)(20) or as a “protected individual” defined by 8 U.S.C. 1324b(a)(3) (i.e., admitted as a refugee or is granted asylum).