The Role
The Recruiting Coordinator will manage interview scheduling, maintain candidate data, assist with events, and communicate effectively with candidates during the hiring process.
Summary Generated by Built In
We're seeking a detail-oriented Recruiting Coordinator to join our talent team at Luma AI. In this pivotal role, you'll ensure a seamless candidate experience while supporting our recruiting team in finding exceptional talent to build groundbreaking AI technology. The ideal candidate is highly organized, tech-savvy, and passionate about creating an outstanding experience for everyone who interacts with our hiring process.
What You'll Do
- Manage end-to-end interview scheduling for candidates and hiring teams, creating a smooth, well-coordinated experience
- Serve as the primary point of contact for candidates, providing timely updates and clear communication throughout the hiring process
- Maintain accurate candidate data and documentation in our ATS (Ashby)
- Coordinate candidate travel and accommodations when necessary
- Prepare interview materials and assist with interview panel preparation
- Help organize and execute recruiting events, both virtual and in-person
- Track recruiting metrics and prepare regular reports on hiring progress
- Identify opportunities to improve and streamline our recruiting processes
- Collaborate with the broader talent team to ensure consistent quality across all candidate touchpoints
What We're Looking For
- 3+ years of experience in recruiting coordination, preferably in a technology company
- Strong organizational skills with exceptional attention to detail
- Experience with ATS systems (Ashby experience is a plus)
- Excellent written and verbal communication skills
- Problem-solving mindset with ability to juggle multiple priorities
- Tech-savvy with proficiency in Google Workspace, scheduling tools, and willingness to learn new systems
- Strong interpersonal skills and ability to work with diverse stakeholders
- Experience supporting technical hiring is a plus
Standout Qualities
- You're meticulously organized, with systems to track complex scheduling across multiple time zones
- You anticipate needs before they arise, proactively addressing potential conflicts
- You're adaptable and responsive, handling last-minute changes with grace
- You prioritize candidate experience, ensuring everyone feels valued throughout the process
- You're passionate about building diverse teams and creating inclusive hiring practices
Top Skills
Ashby
Google Workspace
Scheduling Tools
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The Company
What We Do
Luma is a multimedia platform that delivers personalized movie and TV program selections from a range of sources to its viewers.
