Title: Recruiting Coordinator
Exempt or Non-Exempt: Exempt
Work Area: Columbus Office
Department: Human Resources
Position Statement
The Recruiting Coordinator provides operational, administrative, and logistical support to the Talent Acquisition Manager to ensure a well-organized and positive candidate experience throughout the recruiting process. The Recruiting Coordinator supports both campus and experienced-level recruiting initiatives. This role supports recruiting outcomes through coordination, administration, and execution under the direction of the Talent Acquisition Manager. The Recruiting Coordinator focuses on four major initiatives established by the Firm: Profitability, Practice Growth; Client Focus; and Brand Culture/Development.
Tasks
- Coordinate all aspects of candidate interviews, including scheduling, logistics, and communication with candidates and hiring teams to ensure a seamless interview experience.
- Communicate with hiring teams to ensure alignment on schedules, expectations, and interview details.
- Assist the Talent Acquisition Manager with the coordination and execution of recruiting initiatives for campus and experienced-level hiring, including office visits, career fairs, and recruiting events.
- Maintain accurate candidate records and documentation in the firm’s applicant tracking system.
- Maintain job postings and firm information on recruiting platforms (i.e. Handshake, LinkedIn, Indeed).
- Support the offer process by preparing and sending offer documentation through Docusign and the applicant tracking system, in coordination with the Talent Acquisition Manager.
- Compile and prepare recruiting data and reports for review by the Talent Acquisition Manager.
- Track employee referrals and support communication related to the referral program.
Profitability
- Ability to perform assigned projects efficiently and within a defined timeline.
- Ability to manage multiple priorities and tasks simultaneously while delivering exceptional results.
- Involvement with internally focused projects to improve procedures by participation in committees, technical training, HR initiatives and other firm related projects.
- Utilize artificial intelligence technologies to optimize department workflows related to recruiting and talent acquisition.
- Consistently utilize all applicable firm and department software efficiently.
Practice Growth
- Work to identify opportunities to reduce costs within the firm.
- Provide other services in addition to core administrative services.
Client Focus
- Utilize appropriate procedures to produce a high-quality work product.
- Develop and demonstrate judgment to identify and mitigate risks.
- Demonstrate comprehension of relevant HR knowledge, technology concepts and other methodologies.
Brand Culture|Development
- Exemplifies Brand Attributes of the firm.
- Support and ensure adherence to all administrative policies and procedures of the Firm.
- Demonstrate professionalism and sound judgment when escalating concerns to HR leadership.
- Enhance firm collaboration through interactions with associates from other departments.
- Consistently seek feedback on performance from superiors to enhance and develop professional and technical skills.
Work Experience|Education
- Bachelor’s Degree in Human Resources, Business Administration, or a related field.
- Proven experience as an HR Coordinator, preferably within the public accounting or professional services industry. 1-3 years of prior coordinator experience preferred.
- Excellent critical thinking skills and independent problem-solving capabilities.
- Ability to multi-task, prioritize workload, and work with minimal supervision.
- Strong relationship-building skills and the ability to support candidates and internal stakeholders effectively.
- Positive and outgoing personality that expresses excitement of GBQ culture. Ability to serve as a GBQ ambassador.
- Excellent communication and interpersonal skills, with the ability to build rapport with candidates and colleagues.
- Strong organizational skills. Able to work with multiple deadlines.
- Proficient in Microsoft Office products, specifically Word and Excel.
- Ability to maintain confidential information and present GBQ in a professional, ethical manner.
- Ability to travel periodically, as needed.
Organizational Relationships
- Will report directly to Talent Acquisition Manager, with functional support from the Director of Human Resources.
Special Requirements
- Ability to work evenings and weekends based on time of year and client demands.
GBQ Participates in E-Verify.
Skills Required
- Bachelor’s degree in Human Resources, Business Administration, or a related field
- Proven experience as an HR Coordinator
- One to three years of prior coordinator experience
- Excellent critical thinking and independent problem-solving skills
- Ability to multitask, prioritize workloads, and work with minimal supervision
- Strong relationship-building skills with candidates and internal stakeholders
- Excellent communication and interpersonal skills
- Strong organizational skills and ability to manage multiple deadlines
- Proficiency in Microsoft Office, specifically Word and Excel
- Ability to maintain confidential information and present the firm professionally and ethically
- Ability to travel periodically as needed
- Ability to work evenings and weekends based on seasonal and client demands
What We Do
GBQ is a Columbus, Ohio–based CPA and business advisory firm serving middle-market organizations. It provides accounting, tax, assurance, consulting, and related advisory services tailored to industries including manufacturing, healthcare, real estate, retail, software and technology, and professional services. GBQ emphasizes practical, industry-specific strategies that help clients make confident decisions, build strong financial foundations, and achieve sustainable growth over the long term.
