Operations and Recruiting Associate

Operations and Recruiting Associate

OceanX Singapore 

OceanX Overview:  

OceanX is a nonprofit working to unlock the ocean’s sustainable potential. Through a dual focus on science and education, we’re building a new paradigm where humanity and the ocean mutually thrive. Our approach is fueled by exploration, leveraging advanced research, multimedia educational programs, cross-sector partnerships, and advanced technology to help transform how people understand and value the ocean. Our work strives to fortify biodiversity and increase the sustainable use of ocean resources to help ensure the ocean remains a foundation for human wellbeing and potential. OceanX is a nonprofit operating program of Dalio Philanthropies. 

For more information, visit www.oceanx.org and follow OceanX on Facebook, Instagram, X , TikTok, and LinkedIn. 

Position Summary: 

OceanX is seeking an Operations and Recruiting Associate to drive operational excellence and support organizational growth in Singapore. This hybrid role bridges business operations and people strategy, combining responsibilities across reporting, strategic planning, enterprise process execution, and operational initiatives, alongside talent acquisition, culture-building, and performance management.

As a member of the Business Operations team, the role will collaborate with teams across Singapore and global offices to implement mission-aligned systems, streamline processes, and strengthen high-performing teams. The ideal candidate is proactive, analytical, culturally intuitive, and motivated to contribute to both operational initiatives and people-focused strategies.

This role involves regular work outside of standard business hours - typically early mornings or evenings - to maintain strong collaboration with our New York-based team.  

Position Location: 

Singapore

Duties and Responsibilities:

Business Operations (60%):

• Lead and support cross-functional initiatives across OceanX’s departments.
• Develop high-quality presentations for internal strategy and external stakeholders.
• Conduct analysis and create models using Excel to inform business decisions.
• Build and maintain project trackers and performance dashboards in tools like Notion, Smartsheet, and Monday.com.
• Use AI tools (e.g., ChatGPT) to increase operational efficiency and content development.
• Collaborate with team members in Singapore and New York to implement enterprise processes.

Recruiting & People Operations (40%):

• Manage full-cycle recruiting processes in partnership with hiring managers.
• Draft and post job descriptions; source, screen, and coordinate candidate pipelines.
• Maintain hiring documentation and track pipeline metrics using tools like Greenhouse.
• Support onboarding and new hire integration.
• Partner with leadership on culture-building initiatives and performance review processes.
• Coordinate global people operations documentation and standard operating procedures.
• Additional duties as assigned.

Qualifications:

• Professional Experience:  
  • Bachelor’s degree in Business Administration, Management, Strategy, Finance, Economics, or related field; an advanced degree (e.g., MBA or Master’s in Organizational Development) a plus
  • 7+ years in consulting, operations, or strategy, with experience driving business operations initiatives and supporting people operations.
  • Demonstrated success driving operational initiatives and managing complex projects
  • Strong proficiency in Excel (analysis, modeling) and creating professional presentations (PowerPoint, Google Slides)
  • Proficient in leveraging AI platforms like ChatGPT to streamline workflows
  • Experience with full-cycle recruiting, HR policies, or people operations projects
  • Experience using tools such as Greenhouse, Notion, Monday.com, and Smartsheet
  • Background in consulting, high-growth startups, or mission-driven organizations with a strong executional and strategic focus is strongly preferred
  • Ability to work outside standard hours, including evenings, weekends for events and other time zones to coordinate with colleagues and colleagues based in New York
  • Ability to navigate and adapt to fluctuating workloads based on project timelines, team priorities, and major events or initiatives
  • Willingness to travel up to 15% domestically and internationally to meet with key stakeholders 

• Personal Attributes:  
  • Determined, resourceful and practical. An independent, self-starter, with a “roll up your sleeves” attitude and strong work ethic
  • Agility, with a track record of getting things done
  • Organized, reliable, and meticulous
  • Ability to prioritize, meet tight deadlines, anticipate needs, and maintain high quality work
  • Strong interpersonal and communication skills (written and verbal)
  • Comfortable with ambiguity
  • Maintains high standards
  • Highly collaborative
  • General curiosity and passion for the Ocean 

Compensation and Benefits:   

Compensation for the role includes a competitive salary dependent on years of experience, level of education obtained, as well as applicable skillset), and an excellent benefits package, including a comprehensive employer paid medical plan and CPF. 

Please note that we do not provide immigration sponsorship for this position.  

At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.