Receptionist

Job Overview:

We are looking for a friendly and organized Receptionist to be the welcoming face of our team. This role involves greeting visitors, managing incoming calls, handling inquiries, and coordinating front-desk activities to ensure smooth daily operations. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask in a dynamic environment, contributing to a positive and efficient workplace experience.

Key Responsibilities:

• Greet and welcome visitors, ensuring a positive first impression of the organization.
• Manage the reception area by keeping it tidy, stocked, and organized.
• Answer and direct phone calls, taking messages and handling general inquiries promptly and professionally.
• Assist with scheduling and reserving meeting rooms, ensuring they are prepared for use.
• Provide administrative support to various departments as needed, including data entry, filing, and organizing documents.
• Organize regular engagement activities, including employee recognition programs, celebrations, and internal communications.
• Assist in fostering a positive and inclusive workplace environment by responding to employee queries and concerns.
• Act as a point of contact for employees needing support with office resources or administrative issues.

• High school diploma or equivalent.
• 1-2 years of experience in a receptionist or administrative role preferred.
• Strong communication and interpersonal skills, with a friendly and professional demeanor.
• Excellent organizational and multitasking abilities, with the capacity to manage multiple tasks in a busy environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with phone and office systems.
• Strong attention to detail with an ability to maintain accuracy in visitor logs, messages, and scheduling.
• Dependable, with a consistent record of punctuality and reliability.
• Ability to handle unexpected situations calmly and professionally, with a proactive approach to customer service.
• Fluency in English is required, with the ability to communicate clearly and effectively in both written and verbal formats.