We are a Software Product Company with a global footprint in the FinTech sector. With more than 9,000 professionals across 30+ offices worldwide, we provide solutions combining trading and workflow automation, market data, and advanced business intelligence.
As a Receptionist, you will support the daily operations of our offices, helping ensure an efficient, organized, and professional workplace environment.
Manage office services and facilities, including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations.
Coordinate employee health, safety, and compliance activities, including mandatory training programs and occupational health appointments.
Support the planning and execution of local office events and corporate initiatives.
Handle administrative and procurement processes, including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities.
Assist in the management of company assets and services, including mobile devices, company vehicles, and relationships with external vendors.
Act as a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations.
English proficiency at B1 level or above.
Strong working knowledge of Microsoft 365 applications, particularly Outlook, Excel, Word, and PowerPoint.
Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively.
Strong verbal and written communication skills.
Customer-service mindset with a commitment to delivering a high-quality employee and visitor experience.
Proactive approach, with the ability to anticipate needs, identify issues, and propose effective solutions.
Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate.
Professional and courteous manner when interacting with employees, visitors, vendors, and external stakeholders.
- Ability to work both independently and collaboratively in a dynamic environment.
- 20.000 - 25.000 EUR
Initial 6-month temporary contract.
Skills Required
- English proficiency at B1 level or above.
- Strong working knowledge of Microsoft 365 applications (Outlook, Excel, Word, PowerPoint).
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Customer-service mindset with commitment to high-quality employee and visitor experience.
- Proactive approach with ability to anticipate needs and propose solutions.
- Strong problem-solving skills and ability to remain calm under pressure.
- Professional and courteous manner when interacting with employees, visitors, vendors, and stakeholders.
- Ability to work independently and collaboratively in a dynamic environment.
- Full legal right to work in Italy.
What We Do
Serving Luxembourg's IT needs since 2002, ION Group has focused its activities on 3 pillars: ION Home: IT services for home users. - Computer repair and maintenance - Network Setup - Internet Setup - Email and Hosting Services ION Pro: Maintenance for small and medium businesses - Server maintenance and setup - Network configuration and security - Workstation - Server and services hosting and housing ION Development - Website design and development - Custom application development (Web, Mobile, iOS, Android) - OpenSource software modifications
