The Role
The Receptionist greets visitors, answers calls, maintains records and logs, sorts mail, and supports student signing out procedures while managing reception area tasks and communications.
Summary Generated by Built In
Qualifications:
- High School Diploma or GED
- 2-3 years related experience required
Essential Duties and Responsibilities:
- Greets all incoming visitors to front office
- Answers and directs all incoming calls
- Retrieves voice mail from main line
- Distributes messages in a timely manner
- Sorts and distributes daily mail delivery
- Maintains voice mail system for school ensuring that all recorded messages are kept up to date
- Maintains sign out log for all students
- Verifies emergency card for students being signed out and places calls when necessary
- Follows all safety precautions when releasing students
- Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day
- Maintains visitor's sign in log
- Familiar with DISTRICT/STATE DATABASE panels in locating student schedules
- Maintains confidentiality in all circumstance regarding student information
- Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base
- Enforces sign out policy, notifying administrator of abuses in policy
- Maintains updated reference log (Hotel Book) containing miscellaneous school information
- Maintains clean and neat appearance of front office reception area
- Maintains and updates all bulletin boards located in reception area
- Ensures that most current handouts are available in reception area trays
- Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested
- Answers incoming calls from intercom system
- Delivers intercom messages as requested by Administrators
- Assists with the preparation of information to be read for morning announcements each day
- Responds to allowing entry to visitors
- Keeps current with all major school events.
- Responsible for mailing of Report Cards and other mass mailings directed to assigned class
- Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign.
- Manage all ID, bus, and staff badges
- Issue elevator, hall, and bathroom passes.
- Pre badge, coordinate, and track volunteer status in Raptor
- Handle new student ID pictures
- Create teacher door signs and photo badges
Terms of Employment:
Twelve-month year
Clearinghouse Education and Awareness webpage: https://info.flclearinghouse.com/education-awareness
Skills Required
- High School Diploma or GED
- 2-3 years related experience
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The Company
What We Do
Charter School Associates is a leading education management company, proudly serving over 13,000 students throughout the state of Florida.
