Receptionist/Accounting Specialist

Summary

Perform clerical tasks related to the efficient maintenance and processing of accounts payable transactions, accounts receivables transactions, and cashier/receptionist duties. To provide positive, friendly first experience greeting customers and they enter the location. Provide administrative functions including, but not limited to telephone, handling customer payments, mail pick-up/delivery, reconciliation of cash drawer and data entry.

Duties & Responsibilities

Account Payable Specialist

• Organizing and prioritizing, attention to detail and accuracy, confidentiality, exercising good judgement and communication skills, team work and problem-solving skills are a must.
• Devote himself/herself to ensuring satisfaction to customers.
• Determine production and quality requirements by asking questions and listening.
• Attend company meetings as required.
• Maintain a follow-up system that encourages follow through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company’s business.
• Follow lawful directions from supervisors.

Receptionist

• Greeting of customers in a positive and friendly manner; in person or through the telephone
• Assist accounting department as requested
  • Research and solve payment discrepancies
  • Running checks and reconciling cash drawer
  • Reconciling credit card statements
• Data entry
• Sorting & internal delivery of mail
• Other duties as assigned

General Expectations

• Understand and follow work rules and procedures.
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.
• Uphold the company’s non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.
• Able to successfully pass a background check, if required

Education and Experience

• knowledge of accounts payable
• knowledge of accounts receivable
• knowledge of general accounting procedures
• knowledge of relevant accounting software
• proficient in data entry and management
• Supervise as necessary to make sure office supplies are stocked and replaced efficiently and to avoid running out.
• 1-3 years general accounting experience

Qualifications

This position will be primarily in an office setting, with long periods of sitting. There may be stairs to climb, with minimal walking, bending, twisting and/or stopping. Kneeling/squatting will be irregular with minimal lifting up to 25 lbs. There will be regular repetitive hand/finger movement, grasping/grabbing with hands, and some pushing/pulling as duties may involve.