Receiving Coordinator

Posted 2 Days Ago
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Franklin, OH, USA
In-Office
Mid level
Biotech
The Role of Automation in Solving Warehouse Efficiency <a href="https://yesnotarot.com/">Yes or No Tarot </a>
The Role
Manage inbound material receipts for warehouse and manufacturing operations. Verify shipments, purchase orders, and documentation; enter transactions in SAP and Modula WMS; coordinate unloading, staging, labeling, and traceability; inspect materials and process discrepancies or NCRs; support inventory accuracy, audits, production availability, safety, 5S, and continuous improvement. The role collaborates with Purchasing, Quality, Production, Logistics, carriers, and suppliers while operating material-handling equipment.
Summary Generated by Built In

Description

The Receiving Coordinator is responsible for managing all inbound material receipts and ensuring the accurate, timely, and compliant processing of incoming goods into the warehouse and manufacturing operation. This role works closely with Purchasing, Inventory Control, Production, Quality, and Logistics teams to ensure material availability, maintain inventory accuracy, and support uninterrupted production operations.

Key Responsibilities:

· Receive, inspect, and process all inbound shipments, including raw materials, purchased components, consumables, and non-inventory items.

· Verify received quantities and documentation against purchase orders, packing slips, and shipping documents.

· Accurately enter receiving transactions into SAP and Modula WMS systems.

· Coordinate unloading and staging of incoming materials while ensuring proper identification and storage.

· Perform initial visual inspections of received materials and escalate any discrepancies or quality concerns.

· Generate and process Non-Conformance Reports (NCRs) and coordinate with Quality and Purchasing departments as needed.

· Ensure all received materials are properly labeled and traceable according to company procedures.

· Maintain accurate records of receipts, shortages, overages, damaged goods, and vendor discrepancies.

· Monitor daily receiving activities to ensure timely material availability for production and warehouse operations.

· Communicate receiving issues and material shortages proactively with Purchasing, Planning, and Production teams.

· Coordinate with carriers and suppliers to resolve shipment discrepancies and transportation issues.

· Support inventory accuracy through cycle count participation and inventory audits as required.

· Maintain receiving area organization and ensure compliance with 5S standards.

· Operate material handling equipment and Modula Lift systems safely and efficiently.

· Perform material movement transactions within Modula WMS and SAP.

· Ensure compliance with all company safety policies and operating procedures.

· Maintain a neat, clean, and safe working environment.

· Assist with month-end and year-end inventory activities.

· Support continuous improvement initiatives focused on receiving efficiency, inventory integrity, and material flow.

· Ability to extract and interpret reports from ERP/MRP systems.

· Support month-end and year-end inventory activities.

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. It is expected that this cross-functional role will perform other duties as assigned

Requirements

This position will oversee and process inbound materials at our Franklin, Ohio facility. A successful candidate must be highly organized, able to manage multiple priorities, and capable of working independently while maintaining a high level of accuracy. The ideal candidate will possess strong communication skills and have experience working in a fast-paced manufacturing environment.

Preference will be given to candidates with at least 3 years of experience in a manufacturing, warehouse, or receiving environment.

· Experience in receiving, warehouse operations, inventory control, or manufacturing environments.

· Experience with ERP/WMS systems (SAP preferred).

· Strong understanding of receiving procedures and inventory transaction processes.

· Knowledge of shipping and receiving documentation, including packing slips, bills of lading, and purchase orders.

· Experience investigating and resolving receiving discrepancies.

· Strong attention to detail and organizational skills.

· Proficient in Microsoft Excel, Outlook, and other Microsoft Office applications.

· Ability to prioritize workload and manage competing demands.

· Knowledge of manufacturing material flow and inventory management principles.

· Understanding of industry terminology related to receiving and quality processes (PO, NCR, RMA, etc.).

· Strong problem-solving and analytical skills.

· Ability to communicate professionally both verbally and electronically.

· Experience operating warehouse equipment and material handling devices preferred.

PHYSICAL QUALIFICATIONS

 Position

Walking

Standing

Twisting, turning, and Squatting

Climbing

Pulling/Pushing

Lifting

% of time per day or frequency

20%

60%

20%

Up to 45 feet

Up to 50 lbs.

Up to 50 lbs.

Skills Required

  • At least 3 years of experience in a manufacturing, warehouse, or receiving environment
  • Experience in receiving, warehouse operations, inventory control, or manufacturing environments
  • Experience with ERP/WMS systems; SAP preferred
  • Strong understanding of receiving procedures and inventory transaction processes
  • Knowledge of shipping and receiving documentation, including packing slips, bills of lading, and purchase orders
  • Experience investigating and resolving receiving discrepancies
  • Strong attention to detail and organizational skills
  • Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications
  • Ability to prioritize workload and manage competing demands
  • Knowledge of manufacturing material flow and inventory management principles
  • Understanding of receiving and quality process terminology, including PO, NCR, and RMA
  • Strong problem-solving and analytical skills
  • Ability to communicate professionally verbally and electronically
  • Experience operating warehouse equipment and material-handling devices
  • Ability to work independently, manage multiple priorities, and maintain accuracy in a fast-paced manufacturing environment
  • Ability to lift and handle materials up to 50 pounds
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The Company
HQ: Lewiston, ME
35 Employees
Year Founded: 2025

What We Do

The Role of Automation in Solving Warehouse Efficiency Challenges  Running a warehouse is no picnic. Lines of goods, people constantly asking for something and deadlines hanging over their heads. Statistics say that the average level of picking errors varies between 1% and 3%, which can mean hundreds of thousands of dollars in lost revenue annually for large operations.   If that sounds familiar, you're not alone. This is exactly why there is more and more talk about automation—a solution that can save nerves and speed up work.  The best warehouse picking solutions like vertical lift module are becoming the standard today, as they help save time, reduce errors and increase productivity. Let’s dig in a bit deeper.  Why Warehouses Are Losing Efficiency  A warehouse is like a giant jigsaw puzzle as everything has to be in its place, workers have to know exactly where everything is, and all this has to be in perfect timing. If only one part is disturbed, the whole picture falls apart.  The problem is that warehouses often operate according to the "make do" principle. Workers rely on experience or even intuition to find the goods, which means it takes weeks for a new employee to get the hang of it. Meanwhile, orders are late and customers are getting annoyed.  Another pain point is the unoptimized schedule. If the goods are not arranged logically, say, the best-selling products are at completely opposite ends of the warehouse, workers waste hours just walking around. At the end of the day, more time is spent walking than working.  Add to that human error. One wrong box or product exchange can start a chain of problems: an unhappy customer, returns, extra costs and a bad review. And we all know how much negative reviews on the internet hurt.  And of course, there is the perennial problem of labor shortages. It is increasingly difficult to find people willing to do physically demanding jobs in the warehouse, so those who remain often work overtime and under stress. The result? A drop in productivity and an even greater chance of mistakes.  How Automation Is Changing the Game  Automation is quiet, reliable and always there.  Faster Commissioning, Less Stress  Instead of a worker wasting time walking the aisles, warehouse robotic automated systems bring goods directly to where they need to go. This means less unnecessary walking and more completed orders in a shorter period of time. People can focus on tasks that require attention and logic rather than running around the warehouse.  Fewer Mistakes, More Satisfied Customers  Warehouse errors aren't just inconvenient; ​​they cost customers time, money and trust. Automated systems excel at repeating routine tasks without fail. When the number of incorrectly delivered products is reduced, the number of returns is also reduced.  The Best Warehouse Picking Solutions: What to Look Out for  Just like you don't buy any phone just because it's new, the same goes for automation. You need to know what is really useful.  Flexibility and Scalability  Business is changing and growing, and storage must keep up with that pace. A good picking solution is one that can be scaled up when orders spike. You don't want to go back to the beginning in a year and think about new systems. Flexibility and scalability mean long-term security.  Space Optimization  Many warehouse owners think they lack square footage, when in fact they lack better organization. Automation helps to use the height of the warehouse, not just the width, so suddenly, you open up a lot more space than you thought you had. It's like getting a new warehouse—but without moving.  Easy Integration  No one wants to introduce a system that behaves like it's from another planet. The best solutions are those that easily integrate with the software you already use. This way you avoid duplication of work and unnecessary complications. Instead of balancing ten different tools, you have everything in one stable system.  Advantages That Should Not Be Ignored  Automation is not just for show. Here's what it actually brings:  Lower costs: fewer mistakes and more work done in the same time.  Happier employees: no more frantically searching for boxes, but focus on more important tasks.  Faster deliveries: and that means happier customers and a better reputation.  Fear of Change  Quite naturally, when automation is mentioned, many immediately think of job losses or huge costs. But the real truth is that machines are there to make work easier, not to replace people. Workers still make decisions and solve problems, and systems perform routine tasks. And yes, the initial investment can be serious, but the long-term savings and better organization quickly offset those costs.  Conclusion  Warehouses will never be completely stress-free, but automation makes a huge difference. From faster and more accurate picking to better utilization of space, the best warehouse picking solutions turn chaos into an organized system.  If your warehouse still feels like an obstacle course, maybe it's time to let automation show what it can do. 

Why Work With Us

<a href="https://yesnotarot.com/">Yes or No Tarot </a>

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