RCTS Operations Administrative Specialist

Mt. Diablo Resource Recovery is a modern, progressive recycling and resource recovery company with deep roots in local tradition and a clear vision of its contributions to our community's future. Recently Great Place to Work Certified, we value loyalty and recognize our employees' hard work, and our competitive compensation and comprehensive benefits program reflect this. If you are as passionate about sustainability as we are and want to join a team devoted to doing their best work, please apply!

Job Summary:

The Administrative Operations Specialist provides administrative and operational support to the Recycle Center & Transfer Station (RCTS), helping maintain efficient daily operations, accurate reporting, and regulatory compliance. This role manages departmental records, operational and financial reports, licenses and permits, invoice reconciliation, employee documentation, and customer inquiries while coordinating closely with management and operations staff.

Essential Job Functions:

• Maintain departmental records and files, including licenses, permits, registrations, certifications, employee attendance, time-off, and union-related documentation.
• Prepare and maintain daily, monthly, and recurring operational reports, including machine and RCTS run-time, production, tonnage, logistics, downtime, maintenance, and trucking cost data.
• Compile monthly RCTS recaps, key performance metrics, waste characterization analyses, and other reports requested by management.
• Manage regulatory reporting and renewal requirements, including submissions to the Agriculture Department, CalRecycle, and applicable carpet and mattress programs.
• Reconcile inbound and outbound invoices, maintain related financial records, process payments, prepare management expense reports, and support weigh scale operations.
• Coordinate with managers, forepersons, employees, and operations staff regarding reporting, timekeeping, load inquiries, daily activities, and operational projects.
• Respond to correspondence and inquiries, greet and assist customers, visitors, and vendors, and answer and route telephone calls professionally.
• Support special events through planning, setup, and on-site coordination.
• Maintain office and breakroom supplies, information boards, and required workplace postings.
• Perform other duties and additional reporting as assigned.

Required Knowledge, Skills, and Abilities:

• Professional and effective written and verbal communication skills.
• Strong time-management, organization, and prioritization skills.
• Accurate typing and data-entry skills.
• Ability to work collaboratively and contribute positively as part of a team.
• Proficiency in Microsoft Excel, Outlook, Word, and Teams.
• Bilingual in English and Spanish preferred.

Qualifications:

• High school diploma or GED required.
• At least one year of administrative experience required.
• Certified Administrative Professional (CAP)credential preferred.
• Event or meeting planning certification or training preferred.
• OSHA 30-Hour Safety Training is preferred.

Working Conditions:

• Work is performed in office, yard, warehouse, and field environments.
• Regular exposure to varying weather conditions, elevated noise levels, dust, and moving vehicles or equipment.
• Employees must follow all applicable safety procedures and use required personal protective equipment.

Environmental and Hazardous Conditions:

• Noise levels that may require hearing protection.
• Dust, debris, fumes, or airborne particles.
• Chemicals, fuels, oils, or cleaning agents.
• Waste materials or other potential biohazards.
• Physical demands may include lifting, pushing, pulling, repetitive motions, or working in awkward postures.

Additional Information:

• Salary Range: $34 - $41 per hour
• Schedule: Monday - Friday, 7am - 3:30pm

Highlighted Benefits:

• Paid Time Off, Sick Time, 9 Paid Holidays: Enjoy paid time off for personal reasons, sick leave, and 9 paid holidays throughout the year
• Top-tier Medical, Dental, and Vision Plans: Benefit from generous healthcare coverage, including PPO and HMO medical options, dental, and vision plans
• Flexible Spending Account (FSA): Manage your qualified healthcare expenses effectively with our FSA option, allowing you to save on taxes while covering eligible medical costs
• Employee-Only Group Term Life & AD&D Insurance Coverage: Receive financial security through our automatic enrollment for the maximum amount of employee-only life insurance coverage
• Supplemental Term Life Insurance: Gain peace of mind with our Term Life Insurance coverage, ensuring financial security for you and your loved ones
• 401k Employer Matching; Investment Options: Plan for your financial future through automatic enrollments with easy opt-out options, immediate eligibility, employer-matching contributions, and a progressive vesting schedule
• Profit Sharing: Whether or not you choose to participate in the company's group retirement plan, all active employees receive annual profit-sharing
• Employee Assistance Program (EAP): Access a wide range of confidential support services for you and your household members, including free counseling, legal, and financial sessions
• Transportation Fringe Benefit: Use toward qualified parking and transit passes
• Pet Insurance: Show your furry family members some love by enrolling in our Pet Insurance program, choosing between two budget-friendly plans that offer wellness and protection options
• Discretionary Bonus Opportunities: Opportunities for additional financial incentives based on individual or company achievements

MDRR is an equal-opportunity employer. This job ad should not be considered a complete description of the position.