The Role
Supports the Quality team by collecting and maintaining quality data, updating issue and action trackers, preparing reports, organizing QMS documentation, and coordinating follow-ups. The intern also assists with audit records, training plans, attendance tracking, quality presentations, and data preparation for meetings. The role emphasizes Excel-based data organization, documentation accuracy, routine coordination, and learning automotive and EV manufacturing quality processes.
Summary Generated by Built In
About Vecmocon:
Vecmocon incubated at IIT Delhi in 2016. We are a complete tech stack ecosystem to make electric vehicles intelligent, safer & smoother to drive. We specialize in providing OEMs with high-quality, locally manufactured components for electric vehicles, including Battery Management Systems (BMS), chargers, vehicle intelligence module, FOTA, software diagnostics etc.
1. Role Purpose
We are looking for a Quality Data & Documentation Intern to support the Quality team in maintaining accurate quality data, preparing and updating trackers, consolidating information from different sources, and supporting day-to-day documentation activities.
The role is suitable for a candidate who is organized, detail-oriented, comfortable working with Excel and documentation, and willing to learn about Quality Management Systems and automotive/EV manufacturing processes.
The intern will work closely with the Quality team and support routine data monitoring, reporting, follow-ups, documentation, and training-related activities.
2. Key Responsibilities
A. Quality Data Management
- Collect and capture daily/weekly quality data from relevant teams and manufacturing locations.
- Maintain and update quality databases and master files.
- Consolidate quality data from different sources into standardised formats.
- Ensure data accuracy, completeness, and timely updating.
- Highlight missing, incomplete, or inconsistent data to the concerned team members.
B. Tracker Preparation & Maintenance
- Prepare and maintain Quality-related trackers.
- Regularly update action trackers, issue trackers, rejection trackers, complaint trackers, and other departmental records.
- Monitor open actions and support routine follow-ups with responsible team members.
- Maintain proper revision and status of trackers.
- Support preparation of weekly/monthly quality reports.
C. Documentation Support
- Support the Quality team in preparation, compilation, formatting, and maintenance of documents.
- Maintain soft copies and records of Quality-related documents.
- Support document indexing and record-keeping.
- Assist in updating formats, checklists, reports, presentations, and other Quality documents.
- Ensure documents are maintained in the required format and location.
- Support basic documentation activities related to audits and QMS requirements.
D. Quality Team Coordination & Follow-up
- Conduct routine follow-ups for pending data and actions.
- Coordinate with internal teams for collection of required information.
- Maintain status of pending activities and communicate delays to the concerned person.
- Support the Quality team in routine administrative and coordination activities.
- Assist in preparing meeting notes, action points, and follow-up status where required.
E. Training & Quality Awareness Support
- Support the Quality team in preparing team training module plans.
- Help compile training requirements based on identified quality issues and recurring defects.
- Maintain training calendars and training records.
- Support preparation of basic training presentations and documents.
- Maintain attendance and training completion records.
- Assist in compiling training effectiveness records and feedback.
F. General Quality Support
- Support the Quality team in smaller routine activities that do not require significant technical expertise.
- Assist in preparation of presentations, reports, charts, and management review data.
- Support data preparation for internal/customer/supplier meetings.
- Assist in organizing Quality records and maintaining departmental databases.
- Take up other data, documentation, and coordination activities assigned by the Quality Lead/Manager.
3. Key Deliverables
During the internship, the candidate will be expected to:
- Maintain accurate and updated Quality trackers.
- Ensure timely compilation of daily/weekly/monthly Quality data.
- Maintain proper documentation and records.
- Support timely closure/follow-up of routine action items.
- Prepare basic Quality reports and presentations.
- Maintain training-related records and support training module preparation.
- Improve the accuracy, availability, and organization of Quality data.
4. Candidate Profile
Educational Qualification
- Pursuing or recently completed:
- B.Tech/B.E.
- Diploma
- B.Sc./BCA
- BBA/B.Com or equivalent
- Candidates from Mechanical, Electrical, Electronics, Industrial Engineering, Production, Quality, or related disciplines will be preferred.
- Freshers and students looking for a 4–6 month internship are encouraged to apply.
Required Skills
- Good working knowledge of MS Excel.
- Basic knowledge of MS Word and PowerPoint.
- Good data entry and data organization skills.
- Good attention to detail.
- Basic understanding of data compilation and reporting.
- Good communication and follow-up skills.
- Ability to maintain confidentiality and accuracy of company data.
- Willingness to learn Quality processes and documentation.
Good to Have
- Basic knowledge of Excel formulas, Pivot Tables, VLOOKUP/XLOOKUP, filters, and conditional formatting.
- Exposure to manufacturing, automotive, electronics, EV, or EMS environments.
5. Behavioral Competencies
The candidate should be:
- Detail-oriented and careful with data.
- Organized and systematic in maintaining records.
- Proactive in following up on pending information.
- Comfortable working with repetitive data-related activities.
- Good at coordinating with multiple team members.
- Willing to learn and take ownership of assigned activities.
- Able to work independently on routine tasks after initial guidance.
6. Internship Learning Opportunity
- Automotive/EV Quality processes
- In-process and final quality monitoring
- Quality data analysis and reporting
- Rejection and rework monitoring
- Customer and supplier quality data
- QMS documentation
- CAPA/8D tracking
- Quality KPIs and PPM
- Internal audit documentation
- Training and quality awareness systems
- Manufacturing/EMS quality operations
Skills Required
- Pursuing or recently completed a B.Tech, B.E., Diploma, B.Sc., BCA, BBA, B.Com, or equivalent qualification
- Good working knowledge of Microsoft Excel
- Basic knowledge of Microsoft Word and PowerPoint
- Good data entry and data organization skills
- Strong attention to detail
- Basic understanding of data compilation and reporting
- Good communication and follow-up skills
- Ability to maintain confidentiality and accuracy of company data
- Willingness to learn quality processes and documentation
- Availability for a 4-6 month internship
- Background in Mechanical, Electrical, Electronics, Industrial Engineering, Production, Quality, or a related discipline
- Knowledge of Excel formulas, Pivot Tables, VLOOKUP/XLOOKUP, filters, and conditional formatting
- Exposure to manufacturing, automotive, electronics, EV, or EMS environments
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The Company
What We Do
About Us : Vecmocon Technologies is a DeepTech startup working in sustainable and clean mobility. Founded by IIT Kanpur, IIT Delhi and ISB alumni Vecmocon is building ecosystem to strengthen electric mobility & clean energy revolution.
