Publishing Assistant

Job Title: Publishing Assistant (m/f/d) – Springer Journals, Life Sciences
Location: Heidelberg – Hybrid Working Model

Deadline: 31st October 2025

About Springer Nature

Springer Nature opens the doors to discovery for researchers, educators, clinicians, and other professionals. Every day, around the globe, our imprints, books, journals, platforms, and technology solutions reach millions of people.

For over 180 years, our brands and imprints have been a trusted source of knowledge to these communities, and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood, and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.

Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup.

About the Role

We are seeking a Publishing Assistant to join the Life Sciences Journals team within Springer Journals in Heidelberg.

This role supports a global team of Publishers in their development, reporting, and the day-to-day management of a diverse journal portfolio. Maintaining strong relationships with internal colleagues, academic editors, editorial boards, authors, and external society partners is key to success in this role.

The position offers a great opportunity to gain broad insight into scientific publishing and journal management, while contributing to the success and smooth running of a large Life Sciences portfolio.

Role Responsibilities

Journal and Team Support

• Provide administrative and operational support for a portfolio of scientific journals.
• Prepare new agreements, update internal systems, request payments, and maintain journal records.
• Prepare materials for team reports, conferences, and board meetings, including PowerPoint presentations.
• Request annual journal reports and monitor schedules.
• Handle general enquiries from internal teams and external partners such as editors, authors, and societies.

Collaboration and Coordination

• Work closely with colleagues across departments (Production, PP&I, GPO, Marketing, and Conferences) to coordinate journal-related activities.
• Respond to routine queries from Customer Service teams.
• Support the development and management of new and existing journals in the Life Sciences portfolio.
• Use internal databases and software tools to track projects and maintain accurate records.

Experience, Skills, and Qualifications

Essential

• Educated to degree level or equivalent experience.
• Excellent written and spoken English communication skills.
• Strong computer literacy, particularly in MS 365 (Word, Excel, PowerPoint, Teams).
• High attention to detail with strong organizational and analytical skills.
• Ability to work independently, proactively, and responsibly.
• Willingness to learn and ability to grasp new systems and workflows quickly.
• Strong interpersonal skills and the ability to work effectively in a multicultural, global environment.

Desirable

• Degree in a biological or life science discipline (or similar).
• Previous experience in academic publishing.

At Springer Nature, we value the diversity of our teams and are committed to building an inclusive culture where everyone is treated fairly and can thrive. We empower our colleagues and value their unique perspectives as we strive to attract, nurture, and develop the very best talent.

Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Learn more about our DEI efforts here.

If you have any access needs related to disability, neurodivergence, or a chronic condition, please contact us so we can provide the necessary accommodations.

For more information about career opportunities at Springer Nature, please visit careers.springernature.com.

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