The Role
Lead development and delivery of major proposals and business development materials for AEC projects. Manage proposal lifecycle from RFP analysis and kick-off through interviews and close-out, write non-technical proposal sections (executive summaries, team qualifications, cover letters), improve proposal processes and templates, maintain CRM, and review/edit content to ensure accuracy, responsiveness, and compelling visual and written narratives.
Summary Generated by Built In
Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.
We’re looking for a Marketing & Proposal Specialist who knows how to turn strategy into compelling stories and complex requirements into clear, persuasive narratives. In this role, you’ll be at the center of our pursuits, partnering with marketing, leadership, and practitioners to shape winning proposals that reflect our vision, our expertise, and our passion for design. If you’re energized by collaboration, meticulous about quality, and motivated by the impact great storytelling can have on city building and the built environment, this could be the role for you.
How you'll make a difference:
- Champion development and delivery of major proposals and business development materials.
- Oversee and facilitate proposal delivery, research and kick-off to interview and close-out.
- Work with marketing and practitioners to lead pursuit strategy and develop successful proposals.
- Develop improved processes, systems and templates for the full pipeline, working closely with Marketing leadership
- Perform detailed analysis of RFP/RFQ documents and develop compelling narratives that demonstrate the value proposition.
- Write non-technical portions of the proposal (cover letters, executive summaries, project descriptions, team qualifications, win themes).
- Contribute to and maintain CRM.
- Perform closeout activities ensuring lessons learned and debriefing process is initiated.
- Review and edit content to ensure responsiveness, accuracy, and emphasis on compelling visual and written narrative.
Who you are:
- University degree and five (5) + years of related experience in the AEC industry.
- Highly organized with excellent attention to detail, with a proven ability to manage multiple responsibilities and priorities efficiently and effectively.
- Confident and poised with strong interpersonal skills, passionate about quality and able to deliver in a high-performance environment, with multiple projects, stakeholders and deadlines.
- Passionate about architecture, city building and design.
- Advanced communications skills with a demonstrated ability in partnership-building.
- Proficient with Microsoft Office and Adobe Creative Suite.
- Advanced proficiency in producing brand-aligned, eye-catching visuals for print and digital media (advanced proficiency in Adobe Illustrator and Photoshop is an asset).
- Excellent storytelling skills and ability to prepare compelling and complex proposals.
This post is for an existing vacancy.
Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.
Perks & Benefits
Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.
Professional Development
DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.
Equal Opportunity
DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.
Skills Required
- University degree
- Five (5)+ years related experience in the AEC industry
- Highly organized with excellent attention to detail
- Strong interpersonal skills and partnership-building ability
- Advanced communications and storytelling skills; ability to prepare compelling proposals
- Proficient with Microsoft Office
- Proficient with Adobe Creative Suite
- Advanced proficiency in Adobe Illustrator and Photoshop
- Passion for architecture, city building and design
- Experience contributing to and maintaining a CRM
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The Company
What We Do
Hello. Glad you stopped by. In fact, we were hoping you’d stop by because we’re unabashedly passionate about design and love to connect with those who feel the same. We’re a team of architects, urban planners, interior designers, structural, mechanical and electrical engineers, and landscape architects who truly believe design can, and should, meaningfully improve the wellbeing of our communities and the environment we all share. And we don’t just say that. We mean it! We’ve come together because we see the important challenges facing communities becoming increasingly complex. We believe the diverse perspectives and expertise of our multidisciplinary team uniquely position us to tackle these challenges in ways our competitors can't. We even have clients who would tell you we’ve made the impossible possible! Our work includes designing for urban vibrancy, health and wellness, transportation, education, arts and culture, residential, retail, and commercial, as well as mixed-use solutions which incorporate an increasing number of these. As a group of creatives, we’re known as people who think outside the box. But the truth is we’re usually pushing, pulling, cutting, carving, sketching and modelling our clients' needs that eventually become places for communities to enjoy. If you’re interested in thinking outside the box with us, we want to hear from you
