The Role
The Proposal Manager oversees proposal development, collaborates with teams, improves processes, ensures quality, and leads the proposal support team.
Summary Generated by Built In
Are You Ready?
CAI is a professional services company established in 1996 that has grown year over year to nearly 800 people worldwide. For Life Sciences and Mission Critical industries that need to deliver critical solutions in high-stakes environments, we provide accelerated operational readiness and unparalleled performance at the highest standard through our rigorous approach, field-tested processes, and elite expertise developed over 30 years.
Our Purpose
We exist to be the trusted solution for our clients as they strive to build a better working world and improve the human experience.
At CAI, we are committed to living our Foundational Principles, both professionally and personally:
- We act with integrity
- We serve each other
- We serve society
- We work for our future
At CAI, we believe in a relentless dedication to excellence, pushing boundaries and surpassing expectations. From the beginning, we’ve challenged ourselves to do what others wouldn’t. Not just setting industry standards, but redefining them entirely. We are bold in our thinking and creative in our approach. We operate at the intersection of wisdom and technology and thrive when they come together with humanity. For us, operational readiness isn’t simply a goal. It’s a way of life. Because tomorrow demands to be at the forefront of today. We do this through tireless effort, precision, efficiency and an unwavering belief that there is always room for advancement. We’re not interested in how it used to be done. We’re obsessed with how it will be done.
Job Summary:
The Proposal Manager assists with the management of all aspects of proposal development and bid submissions, and the dedicated team that supports our field operations and business development personnel in the generation of proposals.
This is a dynamic position that requires strategic thinking, flexibility, planned and proactive approaches, and the ability to shift priorities frequently while maintaining attention to detail and achieving high quality standards. The Proposal Specialist must be able to prioritize, multi-task, and manage time effectively under multiple deadlines and time constraints under the direction of the Director, Proposal Support.
Key Responsibilities:
Collaborate with each of our Practice Leaders, business development and operations team members, as well as others to achieve the following:
· Collect and manage the development of proposal responses both collaboratively with regional pursuit team as well as being empowered to develop responses on your own
· Review and measure the quality of proposals written by others.
· Assist with continuous process improvement duties, including participating with proposal after-action-review meetings, proposal process scoring, identification of lessons learned and improvements.
· Responsible for a variety of response types including detailed RFP responses in proposal form, Requests for Information, Cost Opinions, and Statements of Qualification.
· Lead the overall the proposal development from creation to bid submission.
· Collect, analyze, and communicate metrics and Key Performance Indicators for proposals and for the performance of the Proposal Support Team.
· Potentially lead part of the Proposal team.
Qualifications:
· BA or BS in English, liberal arts, business, engineering, marketing, or equivalent experience required.
· Minimum 5 years of experience developing and producing proposals with a preference in the pharmaceutical industry preferred.
· Strong interpersonal skills and experience collaborating with multi-disciplinary teams.
· Ability to work flexible schedules (e.g., extra hours to meet deadlines, etc.) and able to shift priorities frequently while maintaining attention to detail, meet deadlines, and achieve high quality standards.
· Ability to understand and organize large volumes of information
· Effective proposal coordination skills, including planning, organization, communication, and resource management skills.
· Exceptional English written and verbal communication skills and professional demeanor – speaks clearly and concisely, listens and asks for clarification.
· Must have strong Microsoft Word, Excel, and PowerPoint skills. Customer relationship management database experience is also desired.
· Ability to work within Adobe and Microsoft program templates and comply with our corporate standards to present a consistent appearance/style.
· Team player willing to step in an assist team for a range of tasks
· Initiates and maintains communications with supervisors and team members
#LI-MV1
We are an equal opportunity employer; we are proud to employ veterans and promote diversity and inclusion in our workplace. Diversity is a strength for our global company. We pledge that CAI will be operated in a way that is fair and equitable to all – our employees, our customers, and the broader society.
This job description is not all inclusive and you may be asked to do other duties. CAI will also consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Act (FCA) / Fair Chance Ordinance (FCO).
Top Skills
Adobe
Excel
Microsoft Powerpoint
Microsoft Word
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The Company
What We Do
Fundamentally we exist for one reason: To be the trusted solution for our clients as they strive to build a better working world and improve the human experience.
We are 800+ global experts that bring top-tier expertise to every stage of a project, from creating comprehensive, detailed project plans to eliminating that last punch list item and beyond, into rigorous asset management, reliability, and sustainability activities. We are your choice regardless of your location.
Philosophically and practically, we believe that quality, cost, and schedule can be mutually reinforcing – trade-offs are not necessary. Short-changing the focus on quality usually means problems down the road – problems that can cost money and delay the schedule. But if quality is built in from the start, then both project delivery and operational efficiency can be achieved with a much higher degree of assurance.
When your project requires planned, managed, and documented high quality to exacting global standards. When you need high-performance teams on mission-critical projects. When your project is complex, high-visibility, and carries significant risk. We can help you meet a higher standard.
