Key Responsibilities:
- Lead the end-to-end proposal process: from opportunity review and kickoff to submission and post-mortem
- Collaborate with internal subject matter experts (technical leads, designers, strategists, writers) to develop tailored and compliant proposals
- Maintain a centralized proposal content library (case studies, bios, capabilities, past performance, etc.)
- Ensure all proposal submissions meet client requirements for structure, compliance, formatting, and deadlines
- Manage multiple concurrent proposals under tight deadlines without compromising quality
- Track and report on proposal outcomes, feedback, and continuous improvement opportunities
- Work with the U.S. and European team members to align on strategy, scope, and work estimation for proposals.
- Leverage AI tools (e.g., for drafting, summarizing, formatting, and content retrieval) to improve speed and consistency.
Qualifications:
- 2–4 years of experience in proposal coordination, business development, or RFP response roles (preferably in a digital agency, IT, or consulting environment)
- Excellent written English and strong attention to detail
- Comfortable working across time zones with distributed teams
- Proficient in Google Workspace (Google Slides, Google docs), and Microsoft Office and; experience with proposal or content management tools is a plus
- Strong organizational, communication, and time management skills
- Experience or interest in AI tools for content creation or process automation is strongly preferred
Top Skills
What We Do
Insomniac Design is an award-winning digital creative agency founded in 1999, based in D.C.’s historic Blagden Alley. We’re an agile, nimble and innovative team organized by functional areas of expertise — Creative, Technology, Strategy, and Management. With offices in the U.S. and Europe, we’re a global team with diverse experience and cultural backgrounds who consistently strive for excellence. We specialize in human-centered design — with projects and work that includes complex web and mobile builds, digital transformation, branding, visual design, content, video and creative services.
We’ve worked in the areas of policy, advocacy, government, foundations, commercial brands, and more — with clients like Brand USA, UNICEF, The World Bank, World Health Organization, Amnesty International, BBC Worldwide, National Endowment for the Arts, Lufthansa Airlines, Adobe, and Google. Insomniac Design’s work has won numerous awards such as W3 Awards, Communicator Awards, and the AIB awards. Beyond the U.S., our work in Asia and Africa has been featured in news and media around the world.
