Via is on a mission to create public transportation systems that provide far greater access to jobs, healthcare, and education. Our platform serves as the technology backbone for modern transit networks, transforming antiquated and siloed public transportation systems into smart, data-driven, and efficient digital networks. With hundreds of agency partners around the world, Via is recognized as the leading transportation technology and service provider globally.
What You'll Do:
- Work closely with proposal managers to organize and submit compliant proposals, including completing required forms and managing proposal production and delivery.
- Review solicitations, amendments, and proposal instructions and track required forms, attachments, and certifications.
- Coordinate with Via’s Legal and Finance teams to review and address detailed regulatory, financial, and compliance requirements.
- Develop working knowledge of internal databases and systems in order to respond effectively to complex compliance and operational requirements.
- Lead and support the continuous maintenance of documentation, processes, and knowledge management systems.
- Drive top-of-the-funnel opportunity review processes, including facilitating go/no go recommendations, managing agenda for executive discussion, and reporting on outcomes
- Skillfully manage communications across internal teams and external partners.
Who You Are:
- 2-15 years of experience in roles that require exceptional administrative competence, meticulous attention to detail, and strong project management skills.
- Experience in proposal coordination, marketing coordination, bid coordination, or government contracting support is a plus.
- Able to work independently and effectively in a fast-paced environment while meeting strict deadlines.
- Meticulous and vigilant, with a keen attention to detail.
- Strong time management, organization, and planning skills, with the ability to effectively manage multiple competing priorities.
- A positive, can-do attitude.
- Good judgment, including a high-level of discretion and discernment for confidential and proprietary information.
- Reliable, dependable, and punctual.
- Notary public commission is a plus.
- Must be based in NYC and excited to work from the office 3 or more days a week.
What We Offer:
- All final pay rates and levels will be determined by candidates experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
- Salary Range: Coordinator - $65,000-$85,000 // Senior Coordinator - $85,000-$115,000.
- Comprehensive health coverage, with low-cost dental and vision plans.
- A 401(k) with company match and vesting.
- Fully paid parental leave for new parents, with extended leave options.
- Additional benefits (mental health, pet insurance, and other wellness perks).
There has never been a more exciting time to be on the cutting edge of public mobility. Ready to join the ride?
Via is an equal opportunity employer.
Skills Required
- 2–15 years of experience in roles requiring administrative competence, attention to detail, and project management skills
- Ability to work independently in a fast-paced environment while meeting strict deadlines
- Strong time management, organization, and planning skills
- Ability to manage multiple competing priorities
- Good judgment and discretion when handling confidential and proprietary information
- Reliable, dependable, and punctual
- Must be based in New York City
- Must be willing to work from the office three or more days per week
- Experience in proposal coordination, marketing coordination, bid coordination, or government contracting support
- Notary public commission
What We Do
We build technology that changes the way the world moves. Our guiding principle is simple: the future of transportation is dynamic, shared public mobility — the kind that reduces carbon emissions across cities, compliments existing transit infrastructure, and provides equitable access to efficient, affordable ways of getting around. For everyone.
Why Work With Us
You’ll work in an established startup that’s growing at staggering speed. We have plenty of room for the most bold among us to dream it up and make it happen. You’ll be empowered to experiment, and encouraged to challenge what we’ve already done while making stuff no one’s even thought of yet.
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