Job Title: Proposal Administrator
Job Description: The Proposal Administrator will be an integral part of the Business Development team, helping to coordinate the complete proposal lifecycle, acting as a central hub for creating compelling, compliant, and high-quality proposal submissions. They ensure all RFP/RFQ/RFI requirements are addressed, and documents are submitted correctly and on time, supporting company business development efforts.
Job Responsibilities:
Proposal management
- Review solicitations (e.g., NASA, DoD, Space Force, ESA, commercial customers) to identify administrative and compliance requirements
- Manage proposal development from receipt of RFP/RFQ/RFI through final submission to ensure compliance with internal and customer reviews and requirements
- Create and maintain proposal schedules, budgets, compliance matrices, and action item trackers
- Coordinate inputs from engineering, technical teams, finance, contracts, supply chain, and leadership
- Maintain proposal libraries, templates, and past performance databases
- Track proposal metrics (win/loss data, cycle time, workload)
- Support continuous improvement of proposal processes and tools
Administration
- Provide administrative support to leadership, including coordination of schedules, communication, event coordination, facility management.
- Support special initiatives including conducting research, compiling data, and seeing projects through completion.
Skills + Experience:
Mandatory:
- Bachelor’s degree in Engineering, Business, or related field (or equivalent experience)
- 5+ years of experience in proposal administration, contracts, or business development (aerospace/defense preferred)
- Clear communicator across technical and executive stakeholders
- Excellent technical written communication and document formatting abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); SharePoint
- Strategic thinking and attention to detail and accuracy
- Strong project, time management and prioritization skills to manage multiple projects and deadlines
- High degree of integrity and discretion with ability to handle sensitive information with strict confidentiality.
- Proactive critical thinking to anticipate needs and troubleshoot issues independently.
Preference will be given to:
- Familiarity with government and commercial proposal processes
- Experience with space, aerospace, defense, or advanced technology companies
- Familiarity with FAR/DFARS and government contracting terminology
- Experience with proposal management software and content libraries.
- Experience supporting NASA, DoD, Space Force, or commercial space customers
- Experience with cost volume development, analysis and pricing strategy
- Strong project management, writing, editing, and communication skills.
- Ability to understand client needs and business strategy.
- Adaptability in a fast-paced, ambiguous, deadline-driven environment
MMA also values:
- Strong communicators.
- Collaborative team players.
- Creative and resourceful problem solvers.
- Focus on excellence.
Skills Required
- Bachelor’s degree in Engineering, Business, or a related field, or equivalent experience
- 5+ years of experience in proposal administration, contracts, or business development
- Clear communication across technical and executive stakeholders
- Excellent technical writing and document formatting abilities
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Proficiency with SharePoint
- Strategic thinking and strong attention to detail and accuracy
- Strong project, time management, and prioritization skills
- Integrity, discretion, and ability to handle sensitive information confidentially
- Proactive critical thinking and independent problem-solving ability
- Familiarity with government and commercial proposal processes
- Experience with space, aerospace, defense, or advanced technology companies
- Familiarity with FAR, DFARS, and government contracting terminology
- Experience with proposal management software and content libraries
- Experience supporting NASA, DoD, Space Force, or commercial space customers
- Experience with cost volume development, analysis, and pricing strategy
- Strong project management, writing, editing, and communication skills
- Ability to understand client needs and business strategy
- Adaptability in a fast-paced, ambiguous, deadline-driven environment
What We Do
MMA’s innovative, talented and agile team is passionate about creating Space Power, RF Payload and other Deployable solutions that open up a universe of possibilities for our customers. Our innovative research and development leads to the commercialization of revolutionary deployable solutions. We are in the business of forging relationships and breathing life into ideas. The solutions we bring to market have a positive impact in the world, and we firmly believe that our small company makes a huge difference. No matter what important function or high science the mission involves – whether supporting the American warfighter or finding water on the moon – we are committed to helping our customers accomplish MORE. Since 2007, we have achieved many significant milestones, including the first successful deployment and de-orbit of a space vehicle in less than 2 years with our dragNET de-orbit system. Two of the last five SmallSat missions of the year in 2018 and 2019, have been powered by MMA HaWK solar arrays -- including the first CubeSats to fly on an interplanetary mission on the Mars Cube One (MarCO) Mission. And, our P-DaHGR antenna flew on DARPA’s R3D2 mission, and demonstrated that a high capability, deployable antenna can be achieved in a very small package and in a short timeframe -- from CAD to low-earth-orbit in 20 months! Through Solutions, Exploration, Excellence and Disruption (SEEDs), MMA aims to enhance and preserve our way of life for many generations to come.
Why Work With Us
Space is our passion, and exploring is in our DNA. Our people are our superpower. Innovation is our way of life. We know we make a difference everyday. We believe quality happens by design. We accomplish MORE for our customers. Together, we know there's nothing we can't accomplish.
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