PharmaChoice Canada is a leading independent pharmacy network dedicated to empowering member pharmacies with operational support, strategic guidance, and innovative solutions that enhance patient care and business success. As one of the fastest-growing pharmacy networks in Canada, PharmaChoice Canada is committed to fostering innovation, ensuring the sustainability of independent pharmacies, and delivering high-quality patient care. With a commitment to excellence, PharmaChoice Canada continues to expand its footprint and strengthen partnerships across Canada.
We are seeking a detail-oriented Promotions Administrative Support to support merchandising and promotional execution within our centralized ordering platform. This role is responsible for ensuring accuracy and consistency across product data, promotional workflows, and seasonal campaigns. It supports cross-functional coordination within the merchandising and marketing teams, and external vendors to ensure timely and accurate delivery of promotional member-facing materials.
The Promotions Administrative Support operates with a dual reporting structure reporting to the Promotions Lead for day-to-day activities and to the Director of Merchandising for strategic direction.
Core Responsibilities
- Maintain accurate item master data, including new item setup and item discontinuation
- Link items to correct promotional programs
- Update and maintain product attributes including descriptions, pack sizes, pricing, vendors and marketing definitions
- Document and report system issues
- Promotional weekly deadlines
- Organize and validate vendor submissions
- Prepare promotional submission files
- Support EDI file preparation
- Update flyer content lists and descriptions
- Prepare flyer highlights sheets and order forms
- Post promotional updates and order forms to members
- Compile follow-up reports
- Prepare, generate and maintain seasonal promotional files
- Assist with promotional calendar updates
- Maintain item files and updates
- Prepare various item reports
- Post updates in internal portal
- Support Private Label category manager
1. Promo IQ Execution & File Maintenance
2. Flyer & Vendor Submission Support
3. Seasonal & Prebook Support
4. Private Label Administrative Support
Qualifications
- 1–3 years in administrative, merchandising, retail support, or data-entry roles
- Experience working with spreadsheets and databases
- Experience supporting promotional or retail workflows considered an asset
- Intermediate Excel proficiency
- Strong organizational and time management skills
- High attention to detail
- Ability to follow structured workflows
- Clear verbal and written communication skills
- Ability to identify and flag discrepancies
- Critical thinking
- Comfortable working across multiple systems and cross-functional teams
Education:
Post-secondary diploma or certificate in Business Administration, Marketing, or related field preferred
Experience:
Skills & Competencies:
Skills Required
- 1-3 years in administrative, merchandising, retail support, or data-entry roles
- Experience working with spreadsheets and databases
- Intermediate Excel proficiency
- Strong organizational and time management skills
- High attention to detail
- Ability to follow structured workflows
- Clear verbal and written communication skills
- Ability to identify and flag discrepancies
- Critical thinking
- Comfortable working across multiple systems and cross-functional teams
- Post-secondary diploma or certificate in Business Administration, Marketing, or related field
- Experience supporting promotional or retail workflows
What We Do
PharmaChoice Canada is a member-owned cooperative of independent pharmacies across Canada. It provides infrastructure, marketing programs, and support to its members, helping them maintain their independence while operating under a unified banner. The organization focuses on fostering innovation, operational excellence, and strong partnerships to support independent pharmacy owners in delivering quality patient care and contributing to healthier communities across the country.
