Promotional Materials Management Manager

About the Department
Our Commercial Strategy and Marketing group creates and delivers human-centered experiences, where innovation meets customer-centricity, driving the ultimate experience for our patients. Our focus extends beyond transactions to craft experiences as one fully integrated, aligned and connected organization that puts empathy at the center, powered by insight and foresight.
We develop an end-to-end approach to strategy, focusing on every touchpoint that impacts our customers. We leverage data and insights to inform our decision-making processes, ensuring that our strategies are rooted in a deep understanding of customer needs and behaviors. Our 'test and learn' mindset and approach enables us to iterate rapidly and refine our strategies based on real-world results.
We are building an intentional team culture that is made up of diverse skillsets, united by the shared belief that reinvention and learning is what fuels continuous growth. Do you get excited about exploring the unknown? Does the idea of driving value through human-centered design pull you in? Are you ready to experiment with us?
The Position
This position has the responsibility of working with the brand marketing teams and other key functional areas of the organization in the planning, submission, review and approval, distribution and lifecycle management of promotional marketing materials. The Manager will oversee the process across designated portions of the portfolio and leverages his/her technical and process experience to guide the successful completion of promotional initiatives.
Relationships
Reports to Director, Marketing Operations. Primary interaction is with teams that submit into PRB (e.g. Brand teams, Centers of Excellence, Corporate Communications, etc.) Also interacts with Sales, Medical, Regulatory, and Legal. The Manager leads, manages, and directs a cross functional team that could consist of PRB specialists, P&D Specialists, PRB Coordinators, external vendors, through the entire lifecycle of all promotional activities and ensures alignment with NNI standards.
Essential Functions

• PRB Planning and Review Process:
  • Manages marketing materials planning and review process, including PRB submission planning, PRB meeting management including scribing in PRB meetings
  • Manages prioritization of PRB submissions with brands and COEs
  • Oversee planning tool across Marketing Operations
  • Participates in Brand EBT, Sub-team, agency status calls, and/or POA/ADA planning meetings
  • Closely tracks and monitors PRB metrics
  • Manages the communications and operations related to POA planning and ADA calendars including creation of PRB submission calendars and tracking of material
• Production and Distribution Management:
  • Knowledgeable about all Marketing materials (reviewed in PRB) that need production (whether executed by Marketing Operations or direct through Marketing Teams/Agencies)
  • Manage P&D Specialists to ensure that all production activities are completed on schedule and budget, warehouse stock is at correct levels, items are reordered as needed, 24-month re-reviews are planned, and inventory reports are disseminated to stakeholders
• Commercial Asset Lifecycle Management:
  • Partner with Associate Manager Digital Assets to ensure that all commercial assets are captured and stored within the NNI DAM system
  • Assist in efforts to re-purpose and re-use commercial assets in order to reduce costs and reduce time to market
• PRB Budgeting and Reporting:
  • Manage PMM budget as it relates to the PRB process
• Additional Responsibilities:
  • Manages a team that could consist of NNI employees and contingent workforce
  • Manages the development and execution of all training materials for PMM processes and system
  • Manages the implementation of systems and processes to ensure the efficient development, planning, and review of high-quality marketing materials
  • Member of PRB Working Group along with leaders from Legal, Medical/Medical Information, Regulatory, and Marketing
  • Management of all system users/participants
  • Subject Matter Expert (SME) for annual Corporate Audit

Physical Requirements
0-10% overnight travel required.
Development of People
Supervisory
Ensure that reporting personnel have individual development plans (IDP), with annual goals and measurements that are consistent with the priorities of the business, and that interim reviews are held so that their work is focused on those priorities, and they understand their level of accountability for results and the measurement process.
Ensure that the IDP forms include completed learning and aspiration plans and are in place for all reporting personnel to enable the achievement of goals and capability to assume increased levels of responsibility.
Manage the application and communication of all Novo Nordisk policies, procedures, and Novo Nordisk Way.
Qualifications

• A Bachelor's degree required
• Minimum of seven (7) years of experience in an advertising and promotion related field, such as in marketing/advertising operations within pharmaceuticals or other industries, advertising agency, marketing communications, or direct marketing company
• Veeva Vault experience preferred
• Must have strong knowledge of pharmaceutical advertising and promotion practices agency management, print production, and materials management skills
• Anticipates problems and roadblocks to avoid crisis management
• Communication, change management, influencing, and networking skills are critical
• Effectively prioritizes and spends time on what is important
• Ensures timely execution and follow-up and meets deadlines
• Meeting facilitation experience required

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.
If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.