Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.
Group: Accounting
Position: Projects Billing Specialist
Location: Indianapolis, IN
We are seeking a motivated professional to join our Accounting department. Our Billing Specialist team is responsible for monthly client invoicing for our firm. We are excited to welcome another dependable and hardworking team member to our group.
Responsibilities- Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
- Facilitate the preparation and submission of Draft invoices and provide variance analysis to Project Managers as requested.
- Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
- Monitor the completion of suggested revisions and finalization of invoices.
- Analyze invoices to ensure compliance with client’s contract and invoicing guidelines are met.
- Complete billing requests as requested by Project Managers.
- Research aging AR balances and provide Project Managers with thoughtful analysis regarding best course of action for balances.
- Handle client revision requests, as required in a timely manner.
- Make corrections to time entries as needed.
- Identify any issues/problems with the billing information.
- Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission.
- Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
- Update annual billing rates and apply to requested client matters as requested.
- Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
- Monitor external e-billing websites for invoice updates.
- Provide monthly estimates/accruals for client billing, upon request
- Other duties/projects as assigned
Qualifications
- 5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
- Experience in Deltek Vision software is a plus
- Proven track record and ability to manage a large monthly volume of invoices
- High organizational skills with ability to remain calm under pressure while working in a fast-paced environment
- Enjoys working and contributing to a team environment
Skills Required
- 5+ continuous years of billing experience involving invoicing and accounting
- Experience using various software applications
- Experience in the construction, architectural, or engineering industry
- Experience with Deltek Vision software
- Ability to manage a large monthly volume of invoices
- High organizational skills and ability to remain calm under pressure in a fast-paced environment
- Ability to work and contribute in a team environment
What We Do
American Structurepoint is a national, full-service architecture and engineering firm headquartered in Indianapolis, Indiana, with design centers supporting clients nationwide. The company delivers architecture and interiors, engineering and infrastructure, planning and economic development, IT solutions, and investigative services from concept through completion. Its work serves municipalities, government agencies, and private-sector clients, creating projects intended to strengthen communities, improve quality of life, and better the built environment.
