Project Office Coordinator

About the Department
At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.
In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains. Our Product Supply Aseptic Manufacturing (PS AM) facility in Clayton, NC is a 457,000 square foot aseptic "fill and finish" site that is responsible for producing innovative, injectable diabetes and obesity treatments. At PS AM, you'll join a global network of manufacturing professionals who are passionate about what they do.
What we offer you:

• Leading pay and annual performance bonus for all positions
• All employees enjoy generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance - effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.
The Position
As our Project Execution and cLEAN Team Coordinator, you'll be stepping into a vibrant role that blends administrative prowess with creative problem-solving! You'll have the exciting opportunity to support our Director and leadership team by managing schedules, leading small projects, and diving into data analysis to uncover valuable insights. With your stellar face-to-face communication skills, you'll become a vital connector within our team, orchestrating memorable meetings and fun social events while welcoming new members into our dynamic workplace. Join us in creating an environment where every day is a chance to learn and make a meaningful impact!
Relationships
Director.
Essential Functions

• Own/lead projects as assigned under direction of department leader, to include overseeing the project flow process from origination through to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage director's time, while meeting the needs of the customer, to include owning the meeting action list and following up with action owners to ensure completion according to schedule
• Maintain & create & update reports/department metrics using Excel & PowerPoint, SharePoint, Teams, Tableau, Power BI, etc.
• Plan, design & execute both meetings/off-site events as well as virtual meetings & events. Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events
• Manage & coordinate complex travel arrangements/itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved, to include preparing & submitting expense reports on behalf of management in compliance with company travel policies
• Support the Project Office team with tasks & social activities as needed. Support internal NN social media campaigns related to the Project Office
• Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed
• Order & maintain supplies needed to support the team/department
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support project managers through data collection & analysis, to include translation into visual dashboards
• Suggest & implement process improvement & standardization updates
• Support Project Office data analysis to develop data visualization solutions through data acquisition and transformation into dashboards, to include supporting development of dashboard solutions that align with department strategies and are compliant with the company's architectural and operating standards/requirement
• Recommend and develop improvements in data visualization to drive department acceptance/use of designated data analytic tools for problem identification, process improvement and KPI trending
• Follow all quality requirements in the performance of duties, including compliance with FDA regulations and guidelines as they relate to computer-based information systems
• Follow all safety and environmental requirements in the performance of duties
• Other accountabilities, as assigned

Physical Requirements
Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)
Qualifications

• Bachelor's degree in business administration, Communication or related field of study from an accredited university required
• May consider an associate's degree in business administration or a related field of study from an accredited university with a minimum of two (2) years of experience working in an administrative position required, preferably in a pharmaceutical industry
• May consider a High School Diploma or equivalent with a minimum of four (4) years of experience working in an administrative position required, preferably in a pharmaceutical industry
• Minimum of two (2) years of experience working in an administrative position preferred
• Ability to utilize data to prepare presentations required
• Ability to learn how to create data dashboards to support leadership team in providing information resources to ensure intelligent decision-making/recommendations for key stakeholders preferred
• Ability to problem solve & independently navigate assignments preferred
• Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and MS Teams required
• Experience with data managing tools including, but not limited to: Tableau, Alteryx, Power Platform (Power BI, Power Apps, etc.) RPA/RDA a plus
• Knowledge of SAP preferred
• Demonstrated skills in identifying and leading small to medium scale improvement projects a plus
• Ability to apply a broad range of expertise of principles, methods, practices, standards, procedures, and compliance requirements of a particular business function in designing and developing dashboards and presentation a plus
• Excellent organization and communication (written and verbal) skills required

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.
If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.