Responsibilities
- Partner with Brand Development, PR & Social Media Content, Digital, Media, and other cross-functional teams to gather project requirements, define milestones, and build project plans that support successful delivery.
- Manage day-to-day project execution from initiation through completion, including timeline development, meeting coordination, resourcing, and workflow management within agency systems.
- Lead prioritization of deliverables and timelines in alignment with team capacity, project milestones, and overall business needs, flagging tradeoffs or risks when needed.
- Identify schedule, scope, budget, or resource conflicts in partnership with discipline and project leads, and take the lead in developing practical solutions that keep work moving forward.
- Maintain accurate project data, including deliverables, timelines, resourcing, and status updates, ensuring project management systems reflect current scope and timing.
- Provide and gather project status updates in team check-ins and other internal communications to ensure alignment, visibility, and accountability.
- Leverage AI-enabled tools and automation to support planning, scheduling, meeting notes, and outlining next steps, while applying sound judgment to validate outputs and ensure accuracy, quality, and alignment with project and client needs.
- Champion positive change in agency workflows and support continuous improvement by identifying opportunities to enhance processes, collaboration, and delivery effectiveness.
- Maintain quality and consistency across internal processes, workflows, and tools that support the efficient and profitable delivery of client work.
- Bachelor’s or associate degree in a related field preferred.
- 1-3 years of project management experience, preferably in advertising, marketing, or a related field.
- Working knowledge of advertising campaign development and production processes.
- Knowledge of traditional waterfall and agile processes, including when each approach is most appropriate.
- Ability to adapt to changing priorities and manage multiple projects simultaneously while maintaining strong attention to detail.
- Proven self-starter and collaborative team player who sees tasks through from start to finish with appropriate oversight.
- Strong critical thinking and problem-solving skills, with the ability to proactively resolve conflicts involving multiple stakeholders.
- Strong written and verbal communication skills.
- Self-motivated, proactive, and curious, with a continuous improvement mindset.
- Strong digital fluency across spreadsheets, collaboration platforms, and cloud-based productivity tools like Copilot.
- Experience with project management software such as Hive, Smartsheet, Asana, or similar tools.
- Working knowledge of AI-enabled productivity tools for tasks such as scheduling, documentation, summarization, or reporting, with the ability to apply them thoughtfully in a project management context.
- Ability to critically evaluate AI-generated outputs, identify limitations or risks, and apply human judgment to ensure work remains accurate, ethical, and aligned with project and client requirements.
- You build on ideas with a “Yes, and” mindset
- You bring curiosity and challenge thinking in a productive way
- You care about both the work and the people behind it
- You hold high standards and take ownership of outcomes
Work Environment & Eligibility
Hybrid role based in Madison, WI (in-office Monday–Wednesday; remote Thursday–Friday). Must be authorized to work in the U.S. without current or future sponsorship.
Skills Required
- 2+ years of project management experience
- Bachelor's or associate degree in a related field
- Strong written and verbal communication skills
- Experience with project management software such as Hive, Smartsheet, Asana, or similar tools
What We Do
Hiebing is an integrated brand development and marketing communications agency with home bases in the thriving capital cities of Madison and Austin. We combine two forces to move brands forward: The Possible and The Provable. The Possible harnesses curiosity and the power of “what if” to imagine what could work. The Provable investigates and distills all forms of input to know what does work. Through this trademark exchange of ideas and data, we create meaningful stories in measurable ways. Ready to move forward? Let’s join forces. If you have an interesting story to tell and are looking for a true partner in your efforts, we’d love the opportunity to chat with you. Please contact Dana Arnold at [email protected]. GOOD-TO-KNOW INFO: - Named 2015 Small Agency of the Year--Midwest Region - 100% employee-owned, so we’re not beholden to anyone - $50+ million in capitalized billings - Client roster that includes Alliant Energy, Batteries Plus Bulbs, Chuy's Tex-Mex, Culver’s, Good Foods Group, Schneider, Summit Credit Union, Wisconsin Department of Tourism and many others…
